Review Vacancy
Date Posted: 08/16/17
Applications Due: 08/31/17
Vacancy ID: 43129
Position Information
NY HELPNo
AgencyMental Health, Office of
TitleOffice Assistant 1 – Two Positions, Central Office;
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade06
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $28865 to $35704 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8 AM
To 4 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? Yes
Telecommuting allowed? No
Location
County Albany
Street Address NYS Office of Mental Health
75 New Scotland Avenue
City Albany
StateNY
Zip Code12208
Job Specifics
Minimum Qualifications Candidates must have permanent status as an Office Assistant 1, Grade 6, and eligible for a lateral transfer, OR be eligible for transfer under Section 70.1 of the Civil Service Law. If you are unsure if your title qualifies for transfer, you may email omhhrm@omh.ny.gov for a determination.
Individuals certified eligible for the 55b/c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law will also be considered. Please provide a copy of your letter of eligibility with your response.
**Candidates reachable on the Office Assistant 1 Civil Service eligible list will be canvassed as appropriate and should not respond to this posting. This vacancy posting is for the purposes of notifying individuals about transfer opportunities.**
Duties Description The Office of Mental Health (OMH) is recruiting to fill two Office Assistant 1, Grade 6, positions in the Office of Financial Management (OFM), Consolidated Business Office (CBO). The CBO is responsible for consolidated cash management, purchasing, vouchering, contract and payroll services for 24 OMH psychiatric facilities, Cook Chill Production Center and Central Office. The incumbents will provide support services within the Operations Unit. Specific duties to be performed may include, but are not limited to, the following:
Prepare and process vouchering transactions for submittal to the Office of the State Comptroller for payment.
Review invoices and supporting documentation received from vendors and facilities for accuracy and completeness, then enter information into the Statewide Financial System.
Record and scan payment vouchers.
Respond to phone and/or email queries and follow up with facilities and vendors as needed.
Review audit reports for numerous programs and check for accuracy of transactions, verifications, checks and computations.
Obtain information from various sources for the calculation and processing of documentation.
Liaison with vendors, facility staff and control agencies regarding payment status and issues.
Additional Comments The Consolidated Business Office (CBO) is conveniently located on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. We offer a comfortable working environment with covered parking available on site for a nominal monthly fee.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Kimberly Chapman
Telephone
Fax (518) 486-3897
Email Address OMHHRM@OMH.NY.GOV
Address
Street NYS Office of Mental Health
44 Holland Avenue
City Albany
State NY
Zip Code 12229
Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #43129 in the subject line of your email when applying.
You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.
**Candidates reachable on the Office Assistant 1 Civil Service eligible list will be canvassed as appropriate and should not respond to this posting. This vacancy posting is for the purposes of notifying individuals about transfer opportunities.**
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