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Review Vacancy

Date Posted 03/18/24

Applications Due04/02/24

Vacancy ID154037


AgencyTaxation & Finance, State

TitleOffice Assistant 1 Keyboarding (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $34321 to $43822 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address WA Harriman State Campus

City Albany


Zip Code12227

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.


There are no minimum education or experience requirements for this title. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.


The selected candidate must be eligible for transfer under Civil Service Law or reachable on the appropriate eligible list for this title and location in accordance with the provision of Civil Service Law, Rules and Regulations.

*This title may require completing and passing a typing test.

Duties Description Ability to utilize Department issued software, including but not limited to: Microsoft Word, Microsoft Excel, and Lotus Notes to type and proofread work documents from handwritten and typed drafts for staff.

Open and distribute incoming mail; prepare outgoing certified and first class mail.

Ability to organize and maintain office files and reference library.

Ability to prepare training materials for use by professional staff during training.

Ability to arrange meetings for Director and staff: identify/secure location, send invitations/notifications to participants, gather and copy necessary materials.
Make travel arrangements for staff, including booking flights, making hotel reservations, arranging for car rentals.

Answer and screen telephone calls, direct to appropriate staff or take and refer phone messages.

Perform other routine clerical functions as directed by the supervisor or the Director. (i.e. photocopying, filing, etc.)

Meet the Department's time and attendance requirements.

Transcribe interrogations, prepare/type meeting minutes, and other duties as assigned.

Additional Comments New York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Some positions may require additional credentials or a background check to verify your identity.

Name Lamontica Crippen

Telephone 518-457-2900


Email Address


Street W A Harriman State Office Campus

Bldg. 9 Rm 256

City Albany

State NY

Zip Code 12227


Notes on ApplyingWork hours, travel and telecommuting options to be discussed during the interview.

Qualified Candidates should submit a letter of interest and resume, including current title and how you qualify. Please reference on the subject line of your email the vacancy ID number and job title OA1 Keyboarding with your response.

If eligible via 55-b/c please provide a copy of your active Letter of Eligibility with your response.

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