StateJobsNY

NY HELPNo

AgencyEducation Department, State

TitleAdministrative Assistant, Box CFO-96/00170

Occupational CategoryNo Preference

Salary Grade18

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $47952 to $59504 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Chief Financial Office

City Albany

StateNY

Zip Code12234

Minimum Qualifications MINIMUM QUALIFICATIONS: Candidates must have one year of permanent competitive or 55b/c service as an Administrative Assistant or in a title eligible for transfer under Sections 52.6, 70.1 or 70.4 of the Civil Service Law; OR be reachable on the Professional Careers Opportunities (PCO) eligible list; OR be reachable on the Education Department’s Public Administration Trainee Transition (PATT) eligible list. Appointees from the PCO or PATT list must serve a two-year traineeship that leads to the Grade 18 salary level.

Duties Description The New York State Education Department’s Office of Counsel, is seeking applicants for the position of Administrative Assistant. The Administrative Assistant assists the Department’s Counsel and Deputy Counsel in the day-to-day operational aspects of the Office of Counsel and provides administrative support, supervision and direction regarding the work of the office in providing necessary legal services to the Board of Regents, the Commissioner of Education and Department staff. Duties include, but are not limited to:
• Coordinating the timely filing of amendments of the Rules of the Board of Regents and Regulations of the Commissioner of Education (8 NYCRR) pursuant to the State Administrative Procedure Act;
• Supervising the activities of paraprofessional, secretarial and clerical staff in support of the office’s functions; including supervising workload, covering use of time accruals and aligning staff talents with office needs;
• Overseeing the maintenance of the appeal database; reviewing appeal data and reports and assisting with the coordination of attorney appeal workload;
• Coordinating office correspondence and ensuring responses are sent in a timely manner;
• Serving as liaison to the Office of Human Resources Management; handling personnel matters and coordinating the recruitment and selection of employees;
• Serving as fiscal liaison; handling all office procurements; and
• Serving as liaison to the Department’s Office of Information Technology; overseeing the maintenance of the office’s website and computer programs.

Additional Comments CONDITIONS OF EMPLOYMENT: This will be a permanent contingent appointment. Filling of this position is contingent upon Division of Budget approval.

*Leads to a maximum salary of $59,504 based on annual performance advances.

APPLICATION: Qualified candidates should send a resume and letter of interest by May 9, 2014 to omsjobs@mail.nysed.gov (email submissions are preferred). Please include the Box number (CFO-96-00170) in the subject line of your email to ensure receipt of your application.

Some positions may require additional credentials or a background check to verify your identity.

Name Office of Human Resources Management

Telephone (518) 474-5215

Fax (518) 486-5631

Email Address omsjobs@mail.nysed.gov

Address

Street NYS Education Department

89 Washington Avenue, OHRM, Room 528 EB

City Albany

State NY

Zip Code 12234

Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by May 9, 2014 to omsjobs@mail.nysed.gov (email submissions are preferred). Please include the Box number (CFO-96-00170) in the subject line of your email to ensure receipt of your application. Please like us on Facebook!