Review Vacancy
AgencyPublic Employment Relations Board
TitleAdministrative Assistant 1 / Trainee 1 / Trainee 2 (Brooklyn Office)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $39442 to $58706 Annually
Minimum Qualifications NY HELPS
*This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required. However, all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive, and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Administrative Assistant 1, SG11: Minimum qualifications are two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
Administrative Assistant Trainee 1**, SG8: Minimum qualifications are six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
Administrative Assistant Trainee 2**, SG10: Minimum qualifications are one year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the NYS and CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11.
The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation unless acceptable proof of passing can be presented.
Substitutions: Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology may substitute for two years of experience.
List Eligibility
Open to those reachable on the Administrative Assistant 1 eligible list.
Promotion Eligibility
One year of service in a clerical title allocated to a Salary Grade 6 and above; and completion of a two-year traineeship.
Transfer Eligibility
Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at https://careermobilityoffice.cs.ny.gov/cmo/. (Important Note: Per Civil Service Law, an employee cannot have two, consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades.)
Reinstatement Eligible
Candidates who previously held this title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis may be eligible for reinstatement upon approved from the Civil Service Commission.
Duties Description The position will provide administrative support to professional staff in PERB's Brooklyn Regional Office. Duties to include but are not limited to the following:
• Enter incoming cases on docket.
• Prepare correspondence, memoranda, reports, and decisions from handwritten and typed copy using Word.
• Open, sort and deliver incoming mail.
• Data entry in multiple databases for case management and reporting using Access.
• Answer telephone and respond to routine inquiries.
• Arrange travel for professional staff.
• Scan, copy and file documents. Distribute or file as needed.
• Submit help-desk tickets to ITS for routine incidents or equipment requests.
• Act as OGS liaison for routine building and equipment maintenance.
• Ensure all issues and events of the Brooklyn Regional office are coordinated with PERB’s main office in Albany.
• Review and prepare documents within files for the preparation of record storage in a timely manner.
• Proficiency in Access, Work, Excel, and Outlook
• Perform other administrative duties as necessary.
Some positions may require additional credentials or a background check to verify your identity.
Email Address perbinfo@perb.ny.gov
Address
Street P.O. Box 2074, Empire State Plaza
Agency Building 2, Floor 18 & 20
Notes on ApplyingIf interested in this position, please forward your resume’ to the attention of Sandra Koslow at perbinfo@perb.ny.gov by May 24, 2024. Be sure to indicate the position title and location in the subject line of your email.
PERB is an equal opportunity employer and does not discriminate on the basis of race, age, ethnicity, disability, sexual orientation, gender, military status, religion or any other prohibited category.