StateJobsNY

NY HELPYes

AgencyTransportation, Department of

TitleOffice Assistant 2-Region 7 NY HELPS

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41399 to $50884 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 7:30 AM

To 3:30 AM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Jefferson

Street Address 22422 State Route 342

City Watertown

StateNY

Zip Code13601

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the minimum qualifications for this position. The qualifications are:

Promotional: One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm

Open Competitive: One year of clerical experience.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

If there are three or fewer qualified candidates interested in appointment to this position a permanent appointment may be made pursuant to Section 52.7 of the Civil Service Law. To be eligible, candidates must be an employee of the Department of Transportation and have one year of permanent competitive service as a Office Assistant 1, SG-06.

Duties Description The incumbent will be assigned to the Office of Fleet Administration, Production Control Section, and will be responsible to perform the duties consistent with the Classification Standard for an Office Assistant 2 (OA2), including but not limited to:

• Order and distribute EZ passes, fuel cards (OGS/WEX) and license plates.
• Submit Receiving Report (PUR24) forms to Main Office; ensure products received meet specific criteria for what was ordered.
• Complete and submit EM17 forms for new vehicle registration to Main Office.
• Prepare CS201 forms for OGS auctions and enter records of surplus equipment/items into the Asset Management System (AMS) database.
• Enter/update information for work orders and meter readings into the AMS database.
• Create and distribute reports to program areas for preventative maintenance schedules and performance reports.
• Create spreadsheets and maintain accurate ARI/Holman records.
• Provide customers a detailed description regarding the status of their equipment repairs.
• Provide telephone coverage.
• Maintain electronic and paper files.
• Assist TOA2 with purchase requisitions, purchase orders, change notices and the processing of bills/invoices by voucher or P-Card.
• Assist TOA2 with personnel matters such as hiring packages, employee health benefits, workers compensation, FMLA and/or sick leave.

Additional Comments *For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.

Some positions may require additional credentials or a background check to verify your identity.

Name April Amo, Acting ASD

Telephone

Fax

Email Address R7-HR-Postings@dot.ny.gov

Address

Street 317 Washington Street, 9th Floor

City Watertown

State NY

Zip Code 13601

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R7-24-23 and last name in the subject line and referenced in the letter of interest no later than 5/11/24