Review Vacancy
AgencySUNY System Administration
TitleAdministrative Assistant Office of General Counsel
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $52000 to $58000 Annually
Minimum Qualifications Required Qualifications:
Minimum of two years administrative experience and/or associate's degree
Effective communication (oral and written) and interpersonal skills.
Excellent organizational and time management skills, with the ability to handle variety of projects simultaneously and prioritize effectively while paying attention to details.
Ability to work independently and perform duties on own initiative.
High technological proficiency, especially in using standard office software such as Word, Excel, Access, Power Point, OneDrive and Outlook, collaboration tools (E.g., Zoom, Microsoft Teams, etc.) and digital document management systems, such as Microsoft SharePoint.
Preferred Qualifications:
5+ years of progressively responsible administrative experience, preferably in a legal environment.
Experience as an assistant to a senior manager in an academic setting or government law office.
Ability to function effectively in a fast-paced environment with multiple and changing priorities and objectives.
Familiarity with New York State legal procedures and terminology.
Duties Description Job Description:
The State University of New York System Administration, located in Albany, New York invites applications for the position of Administrative Assistant. As a member of the Office of the General Counsel, the Administrative Assistant will be responsible for proactively providing administrative support and related services for the Senior Vice Chancellor for Legal Affairs and OGC leadership. This position requires discretion and the handling of highly confidential information. Responsibilities include:
Assists in maintaining OGC leadership schedules including planning and scheduling meetings, conferences, teleconferences, events; manages virtual meeting accounts (Zoom, WebEx, Microsoft Teams, etc.); and arranges meeting rooms as required.
Coordinates travel and special events for OGC as assigned; and reconciles associated expense reports.
Acts as first point of contact for meeting and greeting clients.
Initiates contact with senior executives and clients for exchange of information.
Answer calls made to the OGC and handles routine and non-routine questions; and collaborates with other Assistants within the OGC to ensure consistent phone coverage during business hours.
Prepares and proof-reads written and/or printed materials, including letters, memoranda, formal presentations, reports, and mailings, for clarity, typographical errors, and grammar
Enhances the OGC's effectiveness by providing information management support, briefing the Senior Vice Chancellor and OGC leadership on upcoming meetings and collating relevant briefing documents.
Creates and maintains various database and spreadsheet files as requested by OGC leadership or departmental policy.
Oversees supplies and office equipment; and updates information on the OGC website.
Assists with routine HR matters such as onboarding and offboarding staff and interns.
Establishes, develops, maintains and updates filing system.
Opens, sorts, and distributes incoming mail; collects and forwards outgoing mail and inter-office memoranda; and responds to routine correspondence within established guidelines.
Performing other duties as assigned.
Additional Comments Additional Information:
Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $52,000-$58,000.
This position is Management/Confidential position(MC 06). State Title: Administrative Assistant
Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. Generous amount of time off: 13 days of paid holidays per year; 15 days of vacation and 15 days of sick time accrued for the first year of employment. Then increases thereafter. Please see our MC/06 benefits summary for additional information.
This position will be based in Albany.
Applicants must be currently authorized to work in the United States on a full-time basis.
Some positions may require additional credentials or a background check to verify your identity.