Review Vacancy
TitleAdministrative Assistant 1, SG 11 Political Science, Africana Studies, Mathematics(NY HELPS)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $39215 to $46306 Annually
Minimum Qualifications 1. Permanent Competitive Appointment Options:
Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter via email. You must record your response via NY.gov and follow instructions in the canvass email.
Section 70.1 Transfer to Administrative Assistant 1, SG 11: Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory and elective core coursework through the NYS CSEA Partnership website.
Section 70.1 Transfer to Administrative Assistant Trainee 1, SG 8: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.
Section 70.1 Transfer to Administrative Assistant Trainee 2, SG 10: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory core coursework.
For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website:
https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm
For information regarding the Administrative Assistant Traineeship mandatory and elective coursework, please visit the NYS & CSEA Partnership website: https://nyscseapartnership.org/administrative-assistant-traineeship
Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary.
• $39,215 (Trainee 1- NS equated to SG-8)
• $43,768 (Trainee 2- NS equated to SG-10)
• $46,306 (Full Performance level SG-11)
2. Non-Competitive Appointment Option: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a permanent, non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may hire employees into temporary appointments. In May 2024, if the employee is satisfactorily performing, the appointment will be changed from temporary to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), employees hired under NY HELPS will have their non-competitive status converted to competitive status, without having to compete in an examination. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE QUALIFICATIONS- To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position.
This position may be designated 55 b/c and is subject to verification of applicant eligibility.
The qualifications are:
Administrative Assistant Trainee 1 (NS Salary Grade 8 $39,215):
Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
Administrative Assistant Trainee 2 (NS Salary Grade 10 $43,768):
One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
Administrative Assistant 1, Salary Grade 11 $46,306:
Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
Substitution:
Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree* in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
Duties Description Summary:
Full-time administrative support assistant to the Political Science, Africana Studies and Mathematics departments. There are currently 19 full-time faculty across the three departments (8 in Political Science, 2 in Africana Studies, and 9 in Mathematics) serving a combined total of approximately 180 student majors.
Generous benefits of working for New York State, including, but not limited to, the following:
Holiday & Paid Time Off:
-Thirteen (13) paid holidays annually.
-Thirteen (13) days of paid vacation leave (increases with years of service).
-Five (5) days of paid personal leave annually.
-Thirteen (13) days of paid sick leave annually.
Health Care Benefits:
-Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.
-Family dental and vision benefits at no additional cost!
-Pre-Tax Flex Spending Accounts: Health Care and Dependent Care.
Additional Benefits:
-Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).
-NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.
-Paid Parental Leave for all employees.
-Public Service Loan Forgiveness (PSLF) https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
-Eligibility for various life insurance options.
-Tuition Assistance.
-Free access to our state of the art fitness center, the Student Life Center! https://www2.cortland.edu/offices/recreational-sports/Student-Life-Center/
Major Responsibilities:
Serving as the first point of contact for students, faculty, staff and campus visitors coming to the departments or communicating via phone or email. The position requires a high degree of professionalism, courtesy, and patience, and an ability to interact with persons of diverse stations and backgrounds.
Tracking departmental budgets and ordering supplies.
Scheduling meetings, reserving meeting spaces.
Assisting chairs with catalog review, annual reports, course scheduling, tracking grade submission and other duties.
Sorting and distributing departmental mail.
Completing word processing tasks such as memoranda, reports, correspondence, work orders, travel vouchers and other documents.
Maintaining student academic records, processing forms, preparing graduation checklists, updating advisor lists.
Assisting with student registration issues including the use of Banner to access student records and lift permission flags.
Assisting with faculty recruitment as needed.
Keeping minutes of department meetings.
Training and supervising work study students assigned to the departments.
Attending training workshops as needed to maintain proficiency in the use of software systems including Banner, Microsoft Word, Outlook, Explorer (or equivalent web browser), the SUNY budget system, the online hiring system, and other software as appropriate.
Additional Comments The State University of New York College at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university.
Some positions may require additional credentials or a background check to verify your identity.