NY HELPNo

AgencyEmpire State Development, NYS

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $58066 to $72519 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12245

Minimum Qualifications Must be reachable on the Administrative Assistant 2 list, currently in a permanent Administrative Assistant 2 position, or eligible for a transfer within two grades of a Salary Grade 15, under Section 70.1 of the Civil Service Law. You may be required to take a typing proficiency exam.

Duties Description Under the direction of the VP/Executive Director of Tourism and Senior Director of Tourism Policy & Operations, the incumbent of this position will be responsible for processing, tracking and managing the departmental billing process, as well as providing administrative assistance and coordinating program support for the VP/Executive Director of Tourism, and for the Division of Tourism as a whole.

Duties include but are not limited to:
• Process the departments billing through the Statewide Financial Services (SFS) system and DocuSign to ensure timely billing and payments.
• Track and report on the status of the department’s billing and alert staff of delays or additional documentation required.
• Maintain a dynamic tracking system to ensure timely payments and assist VP/Executive Director and Division of Tourism staff with budget monitoring.
• Process and reconcile the departments procurement card for purchases and follow up on all requisitions.
• Provide administrative support for departmental initiatives including international offices, travel trade, public relations, industry training, workshops, and promotional tourism events.
• Arrange travel and process travel reimbursements through SFS and Peoplesoft for fellow tourism staff, as needed.
• Provide programmatic support on initiatives and needs as they arise, which may include staffing coordination, database management, community and/or industry relations outreach, and ensuring alignment with the Division’s strategic goals.
• Work in coordination with supporting team members to ensure effective and informed administrative coverage of the Division of Tourism staff.
• Provide backup administrative support to the VP/Executive Director of Tourism in the event of Administrative Assistant 1 absence, including answer and directing calls, providing responses to routine inquiries, coordinating, and attending meetings, ordering of office supplies for the department and other administrative duties as assigned.
• Assist on other tourism projects as assigned.

Additional Comments SALARY RANGE: $58,066 - $72,519
Note: The starting salary for candidates with no prior State Service will be at the minimum hiring rate.

Some positions may require additional credentials or a background check to verify your identity.

Name Amy Walsh

Telephone 518-292-5130

Fax

Email Address DED-HR@esd.ny.gov

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12245

Notes on ApplyingIf interested in this position, please forward a cover letter and resume to the e-mail address below by October 17, 2024. Be sure to indicate the position title and location you are applying for and specify how you meet the minimum qualifications in your cover letter.