NY HELPNo

AgencyParks, Recreation & Historic Preservation, Office of

TitlePark and Recreation Aide 7 - Camping Bureau Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeHourly

Bargaining UnitOSU - Operational Services Unit (CSEA)

Salary RangeFrom $22.75 to $22.75 Hourly

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Labor Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12207

Minimum Qualifications No Minimum Qualifications Per Civil Service.



Preferred Candidates would have both:
-A high school diploma or high school equivalency diploma
- Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), customer service, business writing, and office management.

Duties Description Duties Description
The position is located within the Reservations & Pass Programs Bureau of the Office of Parks,
Recreation and Historic Preservation (OPRHP). The position is responsible the day-to-day
administrative support of the Operations Division. This position works as part of a team to provide
sufficient office coverage and administrative support to the Director of Agency Operations, Bureau
Directors, and bureau staff. This is a shared position across three bureaus within the Operations
Division.
Specific Duties
• Provide administrative support for:
-Operations Division
? Reservations & Pass Programs
? Sustainability
? Swimming Pools & Spray Grounds
• Arrange and process travel in accordance with state/agency guidelines.
• Order office supplies and maintain inventory.
• Complete procurement and requisition requests in accordance with state/agency
guidelines.
• Reconcile departmental purchases and travel documentation in SFS (Statewide Financial
System).
• Manage bureau calendar and schedule meetings (Microsoft Teams/Webex).
• Attend meetings, record, and share meeting minutes with staff.
• Schedule and prepare materials for candidate interviews.
• Onboard/Offboard employees.
• Maintain bureau records in accordance with records retention schedule.
• Track/update monthly operations budget reporting.
• Prepare bureau reports, as needed.
• Document and update bureau processes and procedures.
• Coordinate annual statewide publications distribution.
• Manage Bureau’s SharePoint site.
• Resolve day-to-day administrative operational issues.
• Provide professional and courteous customer service to staff and members of the public.
• Assist other programs within the bureau, including, but not limited to:
-Phone coverage
-Updating daily voicemail log
-Monitoring shared mailboxes
-Opening Access Pass/Empire Pass mail
-Fulfilling Access Pass/Empire Pass mail orders
-Mailing out applications
-Supporting camping/pavilion program projects as they arise

Additional Comments Operational Needs:

• Applicants must be detail oriented, possess strong organizational skills and the ability to work independently in a fast-paced environment while maintaining professional communication with bureau staff and the public.
• Must be flexible with assignments and be able to change efficiently from task to task as assigned by supervisor.
• Must be comfortable with database-related computer work.
• Experience with Microsoft Office Suite are required. The ideal candidate should also be proficient with various virtual meeting platforms.

Some positions may require additional credentials or a background check to verify your identity.

Name Stefanie Hale

Telephone

Fax

Email Address Stefanie.Hale@parks.ny.gov

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12207

Notes on ApplyingIf you feel you meet the minimum qualifications and the Agency operating needs and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative headquarters or download an application from the NYS Office of Parks, Recreation and Historic Preservation website at www.parks.ny.gov/employment.

It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet minimum qualifications and agency operating needs.

Please forward your application and resume, if available, to Employment@parks.ny.gov with the subject line
“Camping Bureau/Pass Program Aide".