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Review Vacancy

Date Posted 09/17/24

Applications Due10/31/24

Vacancy ID167600

NY HELPYes

AgencySUNY System Administration

TitleOffice Assistant 1 (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35177 to $35177 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 AM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 353 Broadway

City Albany

StateNY

Zip Code12246

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:

There are no minimum education or experience requirements for this title.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Preferred qualifications:

- Experience working in an office setting
- Be highly detailed and ensure discretion in all work-related matters
- Have strong interpersonal, verbal, and written communication skills
- Be proficient in Office 365, especially Word and Excel
- Excellent organizational skills, ability to manage multiple priorities
- Exceptional drive to complete tasks in a timely fashion

Duties Description - Function as administrative support for the OOP staff, including daily calendar, meetings, events, travel and special projects as needed
- Serve as the primary person on answering phones, forwarding calls and taking messages
- Maintain offices files, including listservs and databases for campuses, internal and other stakeholders
- Assist in administering day-to day activities of the office, including correspondence tracking, filing systems maintenance; and review, prepare, and process supply requisitions, travel vouchers, monthly financial reconciliations and invoice payments
- Maintain electronic records using excel containing various data; including but not limited to: reports from campuses and distributing them to appropriate campus liaison
- Assist in all events, meetings and special activities in which the office is involved
- Keep daily log of incoming and outgoing mail; including opening and distribution
- Serve as back-up for preparing meeting minutes
- Assist in reviewing, editing and preparation of professional correspondence
- Ordering of office supplies and other items needed within the office.

Some positions may require additional credentials or a background check to verify your identity.

Name Zachery Long

Telephone

Fax

Email Address Zachery.Long@suny.edu

Address

Street 353 Broadway

City Albany

State NY

Zip Code 12246

 

Notes on ApplyingPlease apply at the following link: https://sunysystem.interviewexchange.com/jobofferdetails.jsp?JOBID=180970

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