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AgencyHomeland Security and Emergency Services, Division of

TitleProgram Aide

Occupational CategoryOther Professional Careers

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $51857 to $63169 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Oneida

Street Address 5900 Airport Road

City Oriskany

StateNY

Zip Code13424

Minimum Qualifications Applicants may be appointed to this position if currently reachable on the appropriate eligible list; OR are a current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent or contingent-permanent service as a Program Aide and are interested in reassignment; OR Current New York State employee with one year or more of permanent or contingent-permanent service in a position allocated to a Grade 11 and eligible for transfer under Section 70.1 as appropriate of the Civil Service Law.

Preferred Skills:

• Knowledge of office procedures and methods, including communications, office systems, and record keeping.
• Personal computer skills and knowledge of various software packages including Word, Excel, and Outlook.
• Ability to establish priorities, work independently, and proceed with objectives as required.
• A high degree of interpersonal skills is required due to this position having a high degree of interaction with many people of varying backgrounds on a daily basis.

Duties Description The incumbent will report to the State Preparedness Training Center (SPTC) Training Support Unit. Duties include but are not limited to:

• Confer with program managers to answer questions regarding expenditures that may be awarded for part time instructors delivering training in accordance with State Finance Law and Division of Budget (DOB) guidelines.
• Assist with onboarding of new employees such as setting up and maintaining e-mail, LATS, SLMS mandatory training, and RSA tokens.
• Liase with DHSES staff and external stakeholders.
• Assist with coordinating the SPTC training schedule.
• Produce reports and statistics.
• Assist in the preparation, rewview, evaluation, and analysis of a variety of reports and other documents specific to the assignment.
• Assist with ordering and tracking training material.
• Assist with updating course material, working closely with subject matter experts.
• Create and maintain course announcements.
• Add to and update the student database and course registrations in Learning Management System (LMS).
• Update and maintain course/student evaluations database.
• Perform other assignments and duties as required.

Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/TR

Telephone 518-486-5700

Fax 518-485-8432

Email Address HRresumes@dhses.ny.gov

Address

Street NYS Division of Homeland Security and Emergency Services HRM

1220 Washington Ave., Bldg. 7A

City Albany

State NY

Zip Code 12226

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 167747 in the subject line of your application email to HRresumes@dhses.ny.gov.