Review Vacancy
TitleAssociate Administrative Analyst
Occupational CategoryOther Professional Careers
Salary RangeFrom $80868 to $113877 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service allocated to a salary grade 21 or above and eligible for transfer under Section 70.1 and/or Section 52.6 of the NYS Civil Service Law.
Duties Description We are seeking a dedicated individual to assist with our Internal Control Program, Enterprise Risk Management Program, and Policy and Forms functions.
The ideal candidate will have a strong background in Accounting, Business Administration, Finance, or a related field, along with experience in Internal Audit, Internal Controls, and/or Enterprise Risk Management. The duties of this position include but are not limited to the following:
· Assist with overseeing the Internal Control Program, Enterprise Risk Management Program, and Policy and Forms functions.
· Assist in developing training and communication strategies for Internal Controls and Enterprise Risk Management.
· Collaborate with management in designing and implementing Internal Controls for new processes.
· Support annual risk assessments and mitigation planning efforts.
· Coordinate internal reviews as needed.
· Support the Director of Internal Controls and Risk Management in managing the Authority's Internal Control Program.
· Maintain a system of internal control and a program of internal control review that complies with all requirements of the NYS Internal Control Act.
· Implement education and training efforts to ensure that all employees achieve adequate awareness and understanding of risk and control concepts.
· Establish and maintain guidelines for a system of internal controls that are in accordance with internal control standards.
· Provide consultative support to authority managers to assist them in meeting internal control requirements.
· Review and analyze existing activities, policies, and procedures to present and
· Report policy and plan implementation recommendations to Executive staff.
· Assist in facilitating annual risk assessments and testing.
· Assist with the development of internal controls for new processes.
· Assist the Director of Internal Controls and Risk Management in managing the Enterprise Risk Management Program.
· Build risk awareness through education and training efforts to ensure authority directors and managers achieve adequate awareness and understanding of risk and control concepts.
· Contribute to training and communication efforts regarding the Enterprise Rik Management Program.
· Provide support during annual risk assessments and in developing risk mitigation strategies.
· Manage the maintenance, monitoring, and development of Policies and Forms.
· Ensure clarity and distribution of official publications after stakeholder clearance.
· Develop and manage official forms, policies, and publications.
· Review recommendations to enhance program efficiency and operations.
· Liaise with Internal Audit and any compliance functions to identify potential overlaps, gaps, and collaboration opportunities.
· Occasional travel (approximately 15%) to other divisions to further understand the organization.
· Compile the organization's risk assessment and risk evaluation results into a report suitable for management review and discussion.
· Examine and optimize business and operating processes, implementing effective solutions as appropriate.
· Report on the implementation status of remediation efforts.
· Provide support to the authority’s Risk Oversight Council and its business processes.
· Perform all duties in accordance with federal, state, and local laws, rules, and regulations; authority policies, practices, and procedures; as well as the Standard for Internal Control in New York State Government and applicable COSO frameworks.
· Perform the full range of supervisory duties.
· Perform other duties as directed.
Desired Competencies:
· Five to eight years of combined experience in internal controls, enterprise risk management, audits, data analysis, compliance reviews, or program evaluations is preferred.
· Ideal candidate should possess extensive knowledge of NYS Internal Control Standards and COSO Framework.
· Strong analytical and organizational skills, capable of efficiently processing information.
· Effectively communicate with personnel at all levels within the organization (verbal and written)
· Use analytical, critical thinking, and organizational skills with the ability to process information quickly
· Perform functions with the highest level of integrity and provide independent, unbiased opinions
· Demonstrated ability to take initiative and work independently.
· Identify areas for process and efficiency improvement
· Cultivate and maintain working relationships with peers, managers and executives across the organization
· View challenges from not just one, but several, diverse perspectives
· Comprehend the organizations business operations and associated risks
· Focus attention on specific details as well as the “big picture”
· Demonstrate proficiency with developing reports for internal and external stakeholders
· Provide consultation and guidance to management to facilitate the development of policies and procedures
· Function effectively in a team environment, as well as take on responsibility and function independently
· Demonstrate inquisitiveness, curiosity and a continual willingness to learn
· Maintain a high level of integrity and discretion
· Working knowledge of Microsoft Office Suite, Adobe Pro, SharePoint.
· Sets a positive example for colleagues.
Additional Comments Free onsite employee parking.
Remote work availability, travel percentage, and work hours will be discussed at time of interview.
This is a NYS Thruway Authority Unit 2 CSEA position: Health Insurance and Prescription Drug Coverage. Dental and Vision Coverage. 13 Paid Holidays, 4 of which are floating holidays, which are credited in July each year for use from July 1st through June 30th. Vacation, Sick and Personal Accruals. Sick Leave is credited at the rate of one-half day each biweekly pay period up to a total of 165 days. Sick Leave Incentive Plan – Employees who have not accumulated 165 sick days and have not used sick leave during the periods of January 1st to June 30th or July 1st to December 31st each year, may receive two days of pay for each six-month period. Employees who have a sick leave balance of 165 sick leave days, and continuously maintain that balance for each six-month period, may receive four days of pay for each six-month period. Employees with 20+ years of Authority/State service may receive up to an additional five days of vacation leave accruals annually. Vacation Exchange Program - Between November 15th. and December 31st of each year, employees who have previously earned and accrued vacation credits may elect to receive cash payments in lieu of the use of up to five days of such accrued vacation credits. Employees who maintain a 35-day vacation accrual balance in the pay period prior to submitting the election form may exchange an additional five days for a total exchange of 10 days of accrued vacation credits. Membership in the New York State and Local Retirement System, as well as optional enrollment in the NYS Deferred Compensation Plan. Tuition Assistance Program, which reimburses 90% of tuition costs for approved courses up to 21 credit hours per year. New York's 529 College Savings Program, which provides New York families with a tax-advantaged way to save for college. Longevity Pay - Employees with five years of satisfactory service at or above the maximum salary of their grade will be eligible to have salary advanced to the First Longevity, 10 years of satisfactory service will advance to the Second Longevity, and 15 years of satisfactory service will advance to the Third Longevity. Longevity pay has a positive impact on retirement. Employees are paid bi-weekly, with no lag time. Some positions will be eligible for downstate and/or geographical pay depending on location and title.
The New York State Thruway Authority is an Equal Opportunity Affirmative Action Employer. Diverse candidates are encouraged to apply. New York State Human Rights Law prohibits discrimination based on age, race, creed, color, national origin, sexual orientation, military status, familial status, citizen or immigration status, sex, disability, marital status, gender identity or expression, prior arrests, prior conviction records, predisposing genetic characteristics or domestic violence victim status.
The Thruway Authority is committed to a workplace free from discrimination based on the referenced characteristics and other federal and state protected characteristics. The New York State Thruway Authority provides reasonable accommodations to applicants with disabilities.
If you need a reasonable accommodation for any part of the application and hiring process, please contact the Bureau of Accessibility, Equity, Diversity and Employee Engagement at accommodations@thruway.ny.gov or call (518) 471-4321.
Some positions may require additional credentials or a background check to verify your identity.
Email Address CanvassReply@thruway.ny.gov
Address
Notes on ApplyingIf interested in this vacancy, please submit a resume and any other documents for proof of eligibility to the contact information in this announcement. Please include the Vacancy ID and Title of the position you are applying for in your email.