Review Vacancy
AgencyCivil Service, Department of
TitleHuman Resources Specialist 1 or Trainee 1 or 2 (Municipal Assistance)
Occupational CategoryAdministrative or General Management
Bargaining UnitM/C - Managerial/Confidential (Unrepresented)
Salary RangeFrom $51920 to $80860 Annually
Minimum Qualifications NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE MINIMUM QUALIFICATIONS:
A bachelor's degree and two years of professional experience providing consultation and technical assistance to municipal civil service agencies and government officials on merit system issues; evaluating requests from municipal civil service agencies, and State and local government employers for approval by the State Civil Service Commission; and monitoring the performance of municipal civil service agencies in administering the Civil Service Law.
Substitution:
a Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.
70.1 TRANSFER QUALIFICATIONS:
One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 11 or higher eligible for transfer and determined to be similar by Civil Service.
52.6 TRANSFER QUALIFICATIONS:
One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 11 or higher eligible for transfer and determined to be administrative by Civil Service.
70.4 TRANSFER QUALIFICATIONS:
Current New York State employee with one year or more of permanent, contingent-permanent or 55B/C service in a position allocated to a Grade 11 or higher and who has passed the PCO exam and has a bachelor’s degree* may be eligible for appointment.
For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.
55B/C QUALIFICATIONS:
Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.
You must meet the open competitive qualifications from the most recent examination announcement. The open competitive minimum qualifications are:
A Bachelor’s degree or higher.*
OR
You must be a qualified employee of New York State and have had permanent competitive or 55-b/55-cservice in a clerical/keyboarding/secretarial title or administrative paraprofessional title allocated to a G-11 or higher.
*Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.
It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
PREFERRED QUALIFICATIONS:
• A Master’s degree in public administration or public policy
OR
• A Bachelors or Master’s Degree in business or marketing is preferred.
Duties Description The Municipal Services Division provides technical advice and assistance to 95 local civil service agencies on the full range of civil service activities as required by Civil Service Law. Division staff also support the Commission in its monitoring of New York City's provisional employee reduction activities, review of local rulemaking proposals, and analysis of section 211 waiver requests. This position will play an important role in working with local civil service agencies throughout New York State as they strive to hire more public servants into key roles in local government.
The Human Resources Specialist 1 or Trainee 1 or 2 (Municipal Assistance) duties in the Municipal Services Division will include but are not limited to the following:
The Municipal Services Division (MSD) has the lead role for supporting the 95 local civil service agencies in New York (counties, cities, and towns) who are responsible for merit system administration for more than 360,000 local government employees. We are looking to fill two positions to help ensure the continued success of these agencies. A Human Resources Specialist will:
• Provide exceptional customer service to local government employees who may need assistance writing job descriptions, developing minimum qualifications for a job in local government or help them determine if a position belongs in the competitive class and needs to be tested through a civil service examination or can be filled by another method.
• Review transactions such as voluntary transfers, non-competitive promotions or reinstatements and provide advice and guidance to the local government agency requesting assistance.
• Evaluate problems being faced by local civil service agencies and provide them with options to help them resolve their issues.
• Get to know all of New York State when visiting local civil service agencies to review their operations and provide training.
• Develop their public speaking skills by presenting training programs for local government officials about the civil service system in New York State, both virtually and in-person.
• Support the work of the Testing Services Division by answering questions about test administration policies and procedures from local government officials, the general public, and elected officials.
• Analyze annual reports submitted by local civil service agencies to identify areas of strength and areas of weakness and in need of technical advice or assistance.
• Improve their communication skills by learning to write clearly and concisely with internal and external customers.
• Use their organizational and project management skills to help move the Division’s and Department’s modernization projects forward.
• Travel by automobile throughout New York State to visit local government agencies and to provide training programs up to 20% of the time.
Additional Comments #TeamCivilService is growing and is looking for motivated, forward-thinking employees to join our team to build a dynamic workforce. The Department of Civil Service is undertaking several initiatives to transform the way the agency delivers services to our partner agencies and to the public, and we are excited to be adding new members to the team. In addition to joining a growing team and agency, employees will also receive a comprehensive benefits package.
The Department of Civil Service is the central personnel agency for the Executive Branch of New York State government, serving approximately 150,000 employees. Our mission is to build tomorrow's workforce today by promoting a diverse, inclusive, and talented workforce. We lead and deliver world-class workforce management strategies by providing innovative solutions based on merit, fitness, and equality of opportunity.
Among its duties, the Department:
• Partners with State agencies to offer workforce recruitment and placement services, including developing minimum qualifications, classifying positions, developing civil service examinations, and administering performance assessment tests.
• Administers the New York State Health Insurance Program (https://www.cs.ny.gov/nyship/), one of the largest public employer health insurance programs in the nation, serving more than 1.2 million lives.
• Assists municipal agencies with civil service administration of more than 360,000 local government employees.
• Oversees the Governor's Program to Hire Individuals and Veterans with Disabilities (https://www.cs.ny.gov/rp55/) to place individuals with disabilities in State jobs and the New New York Leaders Initiative Student Intern Program. (https://nysinternships.cs.ny.gov/nnyl/)
NOTE ON TELECOMMUTING: DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines.
The Department of Civil Service is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to YourFutureBeginsHere@cs.ny.gov
Some positions may require additional credentials or a background check to verify your identity.
Email Address YourFutureBeginsHere@cs.ny.gov
Address
Street Empire State Plaza, Agency Building 1
Office of Human Resources and Administrative Planning
Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, and resume to YourFutureBeginsHere@cs.ny.gov. Please include the Title and Vacancy ID# you are applying for in the subject line of your email.