Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleOffice Assistant 3 Calculations
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitISU - Institutional Services Unit (CSEA)
Salary RangeFrom $54860 to $66634 Annually
Minimum Qualifications Permanent qualification: Candidates must currently be a permanent Office Assistant 3 OR be reachable on the current Civil Service eligible list. Transfer qualifications: Candidates must be eligible for transfer under Section 70.1 of the Civil Service Law.
Provisional qualifications: Candidates must be a qualified employee of New York State and have had one year of
permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 5 or higher.
Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/37890titles.cfm
Only paraprofessional titles in an office environment will be considered qualifying. Service in a direct care title is not
a qualifying experience.
**Non-Competitive Promotion (NCP): In accordance with Section 52.7 of the Civil Service Law, if the number of qualified
promotional candidates who apply for the position is three or less, a permanent appointment can be made, at agency discretion, by
non-competitive promotion of an applicant who meets the minimum qualifications.
NOTE: Provisional appointments will only be considered if there are insufficient In-title and/or Civil Service List candidates.
Duties Description As second-level supervisors, Office Assistants 3 typically supervise Office Assistants 2, and perform the following tasks.
• Assign work to staff; schedule work flow, establish work performance standards, review work performance and production, determine the nature of problems, and take corrective action.
• Provide advice to and otherwise assist supervisors in planning, organizing, scheduling, and coordinating work operations, and work procedures.
• Ensure that subordinate staff are trained adequately.
• May participate in the hiring process for subordinate staff, may prepare or assist in the preparation of the budget for the clerical operation, and may maintain an active inventory for the clerical operation.
• Function as an overall manager over a clerical or office support operation.
• Reviewing and approving all invoice payments made via p-card and voucher.
• Process Refund of Appropriations for funeral expenses, NYS p-card purchases made on behalf of our individuals which averages $60,000 per month, cable/WiFi reimbursements, and various misc.
• Process payments for individual work program, Family Care respite payments, processes tax, and sewer charges.
• Review unit or departmental financial forms such as vouchers for conformance with approved spending.
• Maintain accounts for a major account clerical function (such as accounts receivable or payable) of an agency having large accounts maintenance operation and a large volume of transactions or for all clerical accounts’ maintenance and processing activities for an agency, division, program, or small business office.
• Compile and prepare financial data for budgetary purposes.
• Perform account clerical audits for programs in which there are a large number and variety of transactions, verifications, checks, and computations, and where the written procedures are changed frequently.
• The third level performs as the head of a clerical operation, typically functioning as second-level supervisor.
• Other duties as assigned.
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Additional Comments Please note:
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Reasonable Accommodation Unit at (518) 486-7222 or e-mail at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• For CSEA positions: Local Bidding Agreements will be honored.
• If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
• OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas, and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, and beliefs.
NYS offers Incredible Benefits!
• Savings programs such as the U.S. Savings Bond and the College Savings Plan.
• Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.
• Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.
• Life insurance and Disability insurance.
• The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.
Paid Holidays and Leave
• Thirteen (13) paid holidays each year.
• Thirteen (13) days of paid vacation leave initially.
• Five (5) days paid personal leave each year.
• Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year.
• Up to three (3) days professional leave each year to participate in professional development events.
Health Care Coverage
Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.
Retirement Program
Participate in The NYS Employees’ Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation.
Professional Development and Education and Training
NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit https://goer.ny.gov/training-and-professional-development.
Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit https://oer.ny.gov/public-service-workshops-program-pswp.
Some positions may require additional credentials or a background check to verify your identity.