Review Vacancy
TitleOffice Assistant 3 (Human Resources)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $54860 to $64952 Annually
Minimum Qualifications Must be reachable on current Civil Service Office Assistant 3 (Human Resources), SG-14 list or currently hold the title of Office Assistant 3 (Human Resources), SG-14 or a title from which transfer is appropriate.
OPERATIONAL NEEDS: Hours are 8:00AM - 4:30PM - Monday through Friday.
Job requirements include:
• High attention and accuracy to detail and precision in all tasks.
• Working knowledge of the Civil Service Law, the rules, regulations and policies, and the statewide contracts governing the appointment, promotion and termination of employees.
• Working knowledge of the personnel transactions procedures and the College’s organization and mission.
• Willingness to work collaboratively with others and provide support as needed.
• Ability to communicate effectively, both orally and in writing, with employees and other stakeholders regarding laws, regulations, employee benefits, and procedures.
• Proficiency in using multiple software and database systems concurrently.
Duties Description • Oversees the processing of state employee appointments, promotions, terminations and other personnel transactions. Maintains and supervises the maintenance of a variety of personnel office records, such as the personal history file, position control file, title folders, current subject files, and correspondence files. Manages the paper flow portion of the employment processing of state employees. Responsible for the process of obtaining ID's for new employees and ensuring Email and IT Privileges are processed timely.
• Administers the SUNY computerized database to include managing line numbers, verifying schedule of positions, inputting personnel transactions, and verifying information. Manages the NYSTEP computerized system and inputs personnel transactions for all classified employees. Monitors work load tracking for line reclassifications and oversees extensions of temporary positions. Print and review end date reports for review for necessary action. Verifies information from PAYSERV and responsible for printing reports. Serves as the primary liaison with SUNY System Administration and Civil Service in these areas, including trouble shooting.
• Oversees the State Graduate Assistant appointment process for the Human Resources Office and coordinates with the Office of Instruction and Graduate Studies, Department Chairs, and Project Directors on special funds. Oversees appointment letters to insure items such as appropriate level and compensation.
• Serves as the primary liaison to the Payroll Office to assure efficient and effective flow of personnel requisition processing. Interpret certain payroll bulletins and SUNY System Administration memos and directions; notifies appropriate personnel and drafts communication notices. Processes negotiated unit salary increases including verifying eligibility. In conjunction with the Payroll Office, responsible for completing employment verification requests from outside agencies.
• Greet clients and assist in other areas of Human Resources, such as Research Foundation paperwork, completing I-9s forms, and providing information about employee benefits.
• Back-up the Student Assistant appointment paperwork and serve as primary contact person for special summer fee appointments.
• Oversee employee information that is generated from the Human Resources Office, such as running bi-weekly standardized reports; reviewing reports and making necessary corrections to employee records; coordinate with other offices as appropriate.
• Maintain miscellaneous reports and assist with projects, such as seniority rosters, temporary service funds, and work-clothing allowances.
Additional Comments In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics. This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY-ESF; and on property within, or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a printed copy of this report by contacting SUNY-ESF University Police at 315-470-6667 or by accessing the following web site: https://www.esf.edu/safety/annual-security-reports.php
Additional Information: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
SUNY ESF is a Smoke and Tobacco Free campus and is dedicated to providing a healthy and safe environment for the entire campus. For more information you can visit our Tobacco and Smoke Free Policy at https://www.esf.edu/employees/policies/policy-smoking.php
SUNY-ESF is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
Some positions may require additional credentials or a background check to verify your identity.
Email Address humanresources@esf.edu
Address
Notes on ApplyingApplication Procedure: Application materials are required to be submitted on-line at www.esf.edu Please provide Cover Letter, Resume, and at least three employment references (we will not contact references without prior permission).
Application Deadline: To ensure optimal consideration, all application materials must be received by
November 27, 2024 although this position will remain open until filled.