NY HELPNo

AgencyAging, Office for the

TitleContract Management Specialist 2 (VID 172876)

Occupational CategoryOther Professional Careers

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $84156 to $106454 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 2 Empire State Plaza

City Albany

StateNY

Zip Code12223

Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 21 or above and eligible for transfer under Section 70.1 or 52.6 of the Civil Service Law.

Duties Description • Administration of numerous State Grants-in-Aid contracts and the fiscal administration of several miscellaneous programs, including tasks such as: the approval of grant applications, the development of contracts with sub-recipients, the review of grantee claims and program progress reports, and the preparation of status reports as well as allocation and expenditure schedules.
• Provide ongoing supervision and technical assistance to subordinate staff. Such supervision includes assignment of tasks, review of work, preparation of traineeship and probationary reports and periodic performance evaluations, review and approval of time records and leave requests, and facilitation of periodic section meetings.
• Respond to routine requests for information from agency management and staff, Legislative Finance Committees, control agencies and grantees. Prepare or direct the preparation of reports, including various internal status reports, status reports on local grant awards and cash disbursements projections reports.
• Draft fiscal policies and procedures.
• Develop Requests for Application (RFAs) and Requests for Proposals (RFPs) and develop the successful applications/proposals into contracts. Work collaboratively with program staff in the development of fiscal and program policy. Act as liaison with control agencies on RFA/RFP issues and in obtaining approval of documents, including contracts.
• Register, attend and become a certified completer of an on-line course for the National Incident Management System (NIMS).
• Perform other tasks, including, but not limited to:
• Work with contractor and grantee staff on Minority and Women-owned Business Enterprise (MWBE) issues and goals.
• Maintenance of agency accounts through the performance of reconciliations and preparation of adjusting entries.
• Establishment of contracts through the State Financial System (SFS) and the Grants Gateway.
• Review of sub-recipient audits.
• Aid subordinates of other units.
• Involvement in agency/division initiatives.

Additional Comments The NYS Office for the Aging is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/ZP

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.