Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitlePayroll Assistant or Payroll Assistant Trainee-NYHELPS Broome
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $35177 to $50884 Annually
Minimum Qualifications NON-COMPETITIVE MINIMUM QUALIFICATIONS FOR THE PAYROLL ASSISTANT TRAINEE:
There are no minimum education or experience requirements for this title.
NON-COMPETITIVE MINIMUM QUALIFICATIONS FOR THE PAYROLL ASSISTANT:
One year of payroll experience, which included computing time worked, salaries, and deductions.
COMPETITIVE MINIMUM QUALIFICATIONS:
You must be reachable for appointment the current Civil Service eligible list used for filling this title.
Simultaneous to this posting the Civil Service list for Beginning Clerical Worker may be canvassed. Candidates appointed from this list would be appointed to a one-year traineeship. Management reserves the right to select either an eligible respondent to this posting or appoint from the Civil Service list.
REASSIGNMENT QUALIFICATIONS: Current Office for People with Developmental Disabilities employees with one year of permanent, contingent permanent, or 55 B/C service as an Office Assistant 1. If you have less than one year, you must be currently reachable on the Beginning Office Assistant eligible list. 70.1 TRANSFER QUALIFICATIONS: One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 6 or higher deemed comparable to a Payroll Assistant by the Department of Civil Service. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm. 55 B/C QUALIFICATIONS: • Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement. • Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary) • Have a current Eligibility Letter from the NYS Department of Civil Service, www.cs.ny.gov/rp55/, and be able to provide it to the Human Resources Office upon request.
Duties Description The Payroll Office within Region 2 serves both the Broome and Central NY DDSOs consisting of approximately 4,500
employees. Payroll prepares the regular, lag, and special payrolls. They also make related payroll determinations
concerning salaries, miscellaneous payments, deductions, taxes, and other similar matters. Under the supervision of a
Payroll Examiner, position prepares and processes payroll transactions and review related documents, answer basic
payroll questions, and provide payroll customer service.
PRIMARY DUTIES AND RESPONSIBILITIES:
Process payroll documents and payroll transactions.
Check for completeness, and process in appropriate computer systems, payroll documents such as direct deposit forms,
tax forms, and other forms related to payroll transactions.
Review transactions submitted to the payroll office by ensuring that position and employee information is complete and is
consistent with data entered in all relevant and controlling human resources and payroll computer systems. Update or
change information in payroll systems as necessary.
Calculate salaries and other wage information for agency employees.
Calculates and processes salary increases, longevity payments, performance advances, overtime, holiday pay,
inconvenience pay, recall pay, pre-shift briefing, lost time, extra-time, and other additional compensation payments.
Provide customer service to agency employees on payroll and/or personnel related issues.
Answer various types of questions from employees and managers concerning general payroll topics and specific personal status issues and inquiries.
Write responses to authorized inquiries from banks, insurance companies, and government agencies regarding standard employee wage and benefit information.
Assist agency payroll supervisors in resolving payroll certification issues and payroll processing errors.
Review standard payroll reports to ensure that payroll transactions are processed properly.
Process corrective payroll or payroll related transactions in various computer systems to rectify payroll errors and/or certification issues.
Conducts audits to ensure employees are being paid in accordance with Department of Civil Service Rules, negotiated agreements, and Office of the State Comptroller Rules and Regulations.
May review submitted time sheets to determine they are completed in accordance with Department of Civil Service Time and Attendance Rules and contractually negotiated agreements.
May supervise the work of subordinate clerical staff in the processing of the basic payroll documents.
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Additional Comments Salary listed is the hiring rate of SG 6 of the traineeship through job rate of SG 9 full performance level.
$41,399 - $50,884 (Salary at the Grade 09 Level)
$35,177 - $43,521 (Salary at the Grade 06 Level)
Additional Comments NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title. At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.
• If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 of the Civil Service Law, you may be appointed to this title as a permanent competitive employee. • Local Bidding Agreements will be honored. • Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume. • All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility. • If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice • Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office at (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
NYS Offers Incredible Benefits! • Savings programs such as the U.S. Savings Bond and the College Savings Plan. • Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses. • Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs. • Life insurance and Disability insurance. • The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis. NYS offers Incredible Benefits! Paid Holidays and Leave • Thirteen (13) paid holidays each year. • Thirteen (13) days of paid vacation leave initially. • Five (5) days paid personal leave each year. • Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year. • Up to three (3) days professional leave each year to participate in professional development events. Health Care Coverage Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost. Retirement Program Participate in The NYS Employees’ Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation. Professional Development and Education and Training NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit https://goer.ny.gov/training-and-professional-development. Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated
employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit https://oer.ny.gov/public-service-workshops-program-pswp. OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.
OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas, and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, and beliefs.
If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
Please Note:
•
For CSEA positions: Local Bidding Agreements will be honored.
•
Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
•
In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
•
OPWDD is an Equal Opportunity/Affirmative Action Employer.
Some positions may require additional credentials or a background check to verify your identity.
Name Broome DDSO Human Resources
Email Address OPWDD.Broome.Jobs@opwdd.ny.gov
Address
Street Broome Developmental Center
249 Glenwood Rd
Notes on ApplyingSubmit cover letter and resume by November 26, 2024 to:
Broome DDSOO Human Resources Office
249 Glenwood Road
Binghamton, NY 13905
Fax: 607-770-0528
E-mail: Broome.Careers@opwdd.ny.gov Please reference the above EOA# Broome - 241126A in all correspondence.