NY HELPNo

AgencyState Police, Division of

TitleLegal Assistant 2 - Litigation

Occupational CategoryOther Professional Careers

Salary Grade17

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $61516 to $78307 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County New York

Street Address 1220 Washington Avenue

Building 22

City Albany

StateNY

Zip Code12226

Minimum Qualifications One year of permanent service as a Legal Assistant 1, Salary Grade 14,

OR

A degree or certificate in a paralegal or legal assistant program from a regionally accredited college or university or one approved by the American Bar Association.

Note: Preference may be given to candidates with paralegal or records management experience.

Duties Description Accept service of litigation served upon NYSP employees and the agency. Review legal papers to ensure that service has been properly made. Contact legal offices to advise of improper service.

Create electronic files for all litigation served on members, the NYSP, and non-NYSP cases that are investigated by NYSP personnel.

Maintain extensive electronic litigation database, including updating files to reflect current case status.

Produce monthly litigation report for Superintendent containing comprehensive information regarding current status of cases.

Create/Run database queries/reports to pull statistical information from database. Regularly provide attorneys with a status report of their assigned cases.

Notify the Professional Standards Bureau regarding new litigation. Search PSB database for records relating to litigation.

Ensure OAG litigation hold requests are sent to Troops and other Division installations to secure records necessary for the defense of cases.

Collect and review records sent in response to litigation hold requests. Secure additional records, including Body Worn Camera video footage, as necessary. Coordinate with Troop personnel regularly to ensure all pertinent records are gathered. Forward records to OAG. Redact information using Adobe Pro.

Prepare representation letters for members and the agency, which are sent to the OAG to ensure timely responses to litigation.

Assist and coordinate with the Attorney General’s Office, including OAG investigators and Assistant Attorneys General, regarding the scheduling of members for appearances at pre-trial proceedings and trials. Coordinate with members and their supervisors regarding their appearances at trials/depositions.

Assist attorneys as necessary with preparing responses to discovery requests, including gathering pertinent State Police policies and Academy training materials.

Maintain calendar of upcoming trials and settlement conferences.

Prepare correspondence & materials necessary for settlement of cases.

Upon request from Attorney General’s Office, prepare Section 63(3) letters for Superintendent’s signature.

Review closed litigation files to ensure all pleadings, court decisions, and/or settlement paperwork are contained therein. Maintain records of archived litigation located and the Records Center. Identify which files can be destroyed when they have reached maximum retention time.

Assist with responses to subpoenas and preparation of NODs/Charges filed against personnel, as necessary.

Perform office support tasks, including answering/directing incoming calls to appropriate personnel; opening/sorting/directing incoming correspondence to appropriate personnel in a timely manner; securing office supplies and equipment; and arranging for service of office equipment.

Additional Comments Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.

The New York State Police values a diverse and inclusive workforce where the unique skills of all employees are valued in support of the mission of the Division. Qualified candidates are considered for employment without the regard to age, race, color, religion, gender identity and expression, disability, national origin, gender, sexual orientation, military or veteran status or any other characteristic protected by law. The New York State Police is an equal opportunity/affirmative action employer that accept all applications from a wide range of candidates.
The New York State Police complies with federal and state laws and makes reasonable accommodations for qualified individuals with the disabilities and/or sincerely held religious belief. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Division Personnel Office at (518)457-3840 or personnel@troopers.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Mr. Christopher P. Siciliano, Director of Human Resources

Telephone 518-457-3840

Fax

Email Address personnelresumes@troopers.ny.gov

Address

Street New York State Police

1220 Washington Avenue

City Albany

State NY

Zip Code 12206

Notes on ApplyingKindly send a letter of intent, complete resume, and transcripts to: Email: personnelresumes@troopers.ny.gov

Place in the Subject line: Legal Assistant 2-Litigation