NY HELPYes

AgencyTaxation & Finance, State

TitleOffice Assistant 2 (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41399 to $50884 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 7:30 AM

To 3:30 PM

Flextime allowed? Yes

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 299 Old Niskayuna (Wade) Road

City Latham

StateNY

Zip Code12110

Duties Description MAPS – Files Management
Office Assistant 2
Essential Functions

• Perform office support and clerical work such as filing, organizing records
• Data entry
• Opening, distributing, and organizing mail
• The ability to stand, bend over, and lift file boxes
• Ability to occasionally lift over 50 lbs.
• Supply and inventory-related tasks
• Keyboarding and other document preparation tasks
• Assisting customers via email or phone
• Compiling data in preparation of monthly management reports
• Supervisor two or more Office Assistants 1 or other lower-level staff
• Perform more complex clerical processing and office support work for which substantiative knowledge of the program area is required
• Handle sensitive requests or inquiries for management or executive staff
• Oversight, ensuring subordinate staff is properly trained and has appropriate resources to perform tasks
• Plan work and determine how it will be performed
• Assign work to staff to assure necessary coverage for assignments in the office
• Evaluate performance of staff
• Prepare performance evaluations
• Schedule work hours and time off/approve leave requests of subordinate staff

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.


NON-COMPETITIVE MINIMUM QUALIFICATIONS:

One year of clerical experience.


COMPETITIVE MINIMUM QUALIFICATIONS:

The selected candidate must be reachable on the eligible list for this title and location or eligible for a 70.1 transfer under Civil Service Law, Rules and Regulations.

Additional Comments New York State is an equal opportunity employer. It's the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Some positions may require additional credentials or a background check to verify your identity.

Name Nina Badillo

Telephone 518-530-5358

Fax

Email Address External.Application@tax.ny.gov

Address

Street W A Harriman State Office Campus

City Albany

State NY

Zip Code 12227

Notes on ApplyingQualified Candidates should copy the below web address into your browser to complete the online application for the Department of Tax and Finance.

https://www7b.tax.ny.gov/HELP/gateway/HELP.home


Within the application you will attach your resume. *Please note prior New York state employees may be contacted for their social security number.