NY HELPYes

AgencyState, Department of

TitleOffice Assistant 2 (Stores & Mail) (NY HELPS) - Vacancy ID# 177291

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41399 to $50884 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 20%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 99 Washington Ave

City Albany

StateNY

Zip Code12231

Duties Description The Office Assistant 2 (Stores & Mail) duties in Bureau of Administrative Support Services will include but are not limited to the following:

• Incumbent is responsible for a variety of duties necessary for the operation of agency’s mailroom.
• Supervise support mailroom staff; plan the day's work schedule and delegate tasks with specific instructions.
• Provide customer service and clerical support; greet visitors and allow mailroom access to authorized individuals.
• Sort, distribute, and deliver mail.
• Communicate with agency staff, vendors, shippers and other parties.
• Receive, unload, sort, distribute and deliver supplies.
• Maintain stockroom storage area, stock shelves, perform stockroom and warehouse inventory; maintain spreadsheets.
• Assess the need for ordering supplies based on inventory levels and enter purchases into the Statewide Financial System.
• Operate and perform basic maintenance on office machines and equipment.
• Train new staff in mailroom procedures.
• Operate a vehicle to pick up and deliver mail.
• Must be willing to travel to regional offices by train or vehicle, occasional overnight stay.
• Other duties as assigned.

Minimum Qualifications NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS:

One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

COMPETITIVE MINIMUM QUALIFICATIONS:

You must be currently reachable on the appropriate eligible list for this title or eligible to transfer to this title under Section 70.1 of the Civil Service Law.
Transfer:
For 70.1 transfer to a(n) Office Assistant 2 Stores/Mail, salary grade (SG)-09, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-07 or above.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)

Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

Permanent service in this title or one year of permanent competitive or 55-b/c service in a title SG-07or higher and otherwise eligible for transfer under Civil Service Law.

Preferred Qualifications –
• Prior Mailroom Experience
• Mail Postage Machine Experience
• Experience maintaining large quantities of inventory.

Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Christina Cruz

Telephone 5184742752

Fax 5184023656

Email Address HRM.Recruitment@dos.ny.gov

Address

Street 99 Washington Avenue, Suite 1150

City Albany

State NY

Zip Code 12231

Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, resume, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.