Review Vacancy
AgencyGeneral Services, Office of
TitleSenior Administrative Analyst (NY HELPS) - VID 177354
Occupational CategoryOther Professional Careers
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $52198 to $82656 Annually
Appointment Type Contingent Permanent
Duties Description The Senior Administrative Analyst is responsible for conducting studies, analyzing, and evaluating Division of Design and Construction work, assisting in the development and implementation of D&C operating systems, assisting in document control, and developing recommendations to assist management in identifying and solving problems.
The Senior Administrative Analyst’s primary responsibilities will include:
• Document business processes across all Divisions within Design and Construction, calling attention to inefficiencies.
• Make recommendations for business process improvement to a governance committee comprised of division leadership.
• Maintain business process workflows to keep in sync with ever changing design and construction standards.
• Assist in the implementation of changed and/or newly developed business processes at the request of division leadership or legislative mandate.
• Assist in the implementation of a new Project Management Information System to replace a legacy system.
• Participate in Strategic Planning Initiatives related to the improvement of D&C operations.
• Coordinate procedure manual updates to ensure continuity across all divisions.
• Participate in Change Management workshops and act as a Change Agent for D&C.
• Communicate operational needs from division staff to management.
• Work with internal and external stakeholders in a collaborative work environment.
• Ensure active communication, coordination, and cooperation are maintained with D&C staff, implementation vendors, and consultant staff.
• Perform other duties and special projects as required.
• Some travel may be required.
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:
This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level** based on their experience and education.
Required experience: professional experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, conduct data analysis, and develop internal controls. Master's and higher-level degrees will substitute for one year of required experience.
**Senior Administrative Analyst level requirements:
• Administrative Analyst Trainee 1 (equated to SG-14): bachelor or higher degree.
• Administrative Analyst Trainee 2 (equated to SG-16): bachelor or higher degree and one year of required experience.
• Senior Administrative Analyst, SG-18: bachelor or higher degree and two years of required experience.
CURRENT STATE EMPLOYEES:
Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 52.6, 70.1 or 70.4 of the Civil Service Law.
70.4 Transfer: Candidates must have one year or more of qualifying permanent service at the Grade 11 or above AND possession of a bachelor’s degree; AND standing on the Professional Careers Opportunities (PCO) or Public Administration Traineeship Transition (PATT) eligible lists.
PCO Candidates: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.
Successful completion of a two-year traineeship leads to appointment as a Senior Administrative Analyst, SG-18.
GENERAL PUBLIC CANDIDATES:
Individuals who possess a bachelor’s degree or higher AND have 55b/c eligibility are encouraged to apply. If applying using your 55b/c status, please provide a copy of your current 55b/c eligibility letter.
For additional information regarding 55b/c and/or how to apply please visit the Civil Service webpage https://www.cs.ny.gov/rp55/.
PCO Candidates: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.
Successful completion of a two-year traineeship leads to appointment as a Senior Administrative Analyst, SG-18.
Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.
For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.
NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
Email Address HRresumes@ogs.ny.gov
Address
Street NYS Office of General Services, HRM
31st Floor Corning Tower, Empire State Plaza
Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.