NY HELPNo

AgencyHealth, Department of

TitleProgram Aide - 00027

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $51857 to $63169 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Monroe

Street Address Western Regional Office Administration

1565 Jefferson Rd, Suite 120

City Rochester

StateNY

Zip Code14623

Duties Description This position will support the activities of the Western Region Administrative Services team. These duties will include, but not be limited to: Human Resources: Assists HPA with recruitment process, including canvassing of lists, determination of candidates to interview, packet compilation and submission, maintaining of Personnel database, on-boarding, separation; Answers candidate questions on recruitment procedures and details; Updates and maintains organizational charts for all regional programs; Performs exit interviews; Maintains Western Region Purchase database, researches alternative sources that follow purchase guidelines, creates tables and charts to track purchases; Completes reports as assigned and conducts research and writing as requested. Office Operations: Operates as a building liaison, including oversight of repairs, maintenance, cleaning services and the physical operation at the Buffalo/Rochester Office (24 hour on call); Maintains copier repair status (REMI, etc.) and coordinates copier/printer repairs; Assists staff with various housekeeping issues as needed; Backup manager of swipe card door access security program for the Buffalo/Rochester Office; Pool Car Coordinator - maintains pooled vehicles assigned to the Buffalo/Rochester Office, ensuring gas levels, maintenance. ITS Liaison: Functions as liaison between ITS and regional staff; Assists HPA to ensure that computer equipment is tracked and maintained properly, following all requirements. Supervision: Supervises support staff providing guidance and oversight of all assignments, leave approvals and training needs, setting priorities and deadlines.

Minimum Qualifications PERMANENT REASSIGNMENT OR TRANSFER: Current New York State employee with one year of permanent or contingent-permanent service as a Program Aide, Grade 13, OR one year of permanent or contingent-permanent service in a Grade 11 or above title eligible for transfer to Program Aide, Grade 13, under Section 70.1 of the Civil Service Law. PROVISIONAL: Current New York State Department of Health employee with one year or more of permanent or contingent-permanent service in a title that is defined as eligible on the last examination announcement https://www.cs.ny.gov/announarchive/announcements/00-340.cfm.

Preferred Qualifications: Experience with Statewide Financial Systems (SFS) purchasing process. Experience and understanding of the B1184 process. Strong computer skills with proficiency in Microsoft Office software; excellent verbal and written communication skills; excellent organizational skills with the ability to prioritize multiple assignments; experience working in a team-based environment.

Additional Comments Contingent permanent, full-time appointment. Transfer candidates may be asked for a social security number to verify transfer eligibility. If there are three or fewer qualified DOH promotional candidates interested in appointment to this position, a permanent appointment may be made pursuant to Section 52.7 of the Civil Service Law. To be eligible, candidates must be an employee of the Department of Health and have one year or more of permanent competitive service as described on the below referenced examination announcement (https://www.cs.ny.gov/announarchive/announcements/00-340.cfm). If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, EGB/ProgAide/00027/WRO-RochAdmin

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Rm 2217, Corning Tower Building, Empire State Plaza

City Albany

State NY

Zip Code 12237

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference EGB/ProgAide/00027/WRO-RochAdmin included in the subject line or by mail to Human Resources Management Group, EGB/ProgAide/00027/WRO-RochAdmin, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.