NY HELPNo

AgencyHomeland Security and Emergency Services, Division of

TitleAdministrative Specialist 1

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $66951 to $85138 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 1220 Washington Ave.

Building 22

City Albany

StateNY

Zip Code12226

Duties Description Reporting to the Administrative Specialist 2, the Administrative Specialist 1 will be assigned to the Office of Emergency Management (OEM) Executive Team. Duties include, but are not limited to:

• Assist with the development and maintenance of policies and procedures for OEM.
• Maintain contact info and operational databases for NYS OEM Field Staff.
• Assess and evaluate information regarding Field staff.
• Work in a time-sensitive environment to rapidly assess emerging incidents and be able to vet information to accurately brief Field Staff or supervisor.
• Expedite and disseminate emergency information according to established policies and protocols to Field Staff or supervisor.
• Assist NYS OEM Field Response with daily administrative tasks to include meeting scheduling, correspondence, and travel requirements.
• Maintain contact info, operational databases and complex communication systems.
• Interact with local, state, and federal government agencies and officials at all levels via telephone, email, and in person.
• Review and approve reports (both planned and unplanned) for thoroughness and compliance with recognized standards prior to dissemination to field staff.
• Maintain a regular, timely, and accurate flow of information with supervisor, field staff, and executive staff as necessary.
• Support day to day functions in the emergency operations center, as well as during times of emergency and disaster from the State Emergency Operations Center, State field offices and/or county/local deployments.
• Help coordinate and provide logistical support during state and local emergencies.
• Coordinate response and maintain log of Governor's Correspondence emails.
• Facilitate and maintain New York State's Emergency Plate program.
• Perform other duties as assigned that are in support of the mission of Field Response program.
• Travel may be required, up to 10%.

Minimum Qualifications Bachelor’s degree from a regionally accredited college or university or one recognized by the New York State Education Department as following accepted educational practices plus two years relevant experience.

Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/TR

Telephone (518) 486-5700

Fax (518) 485-8432

Email Address HRresumes@dhses.ny.gov

Address

Street NYS Division of Homeland Security and Emergency Services, HRM

1220 Washington Ave., Bldg. 7A, 5th Floor

City Albany

State NY

Zip Code 12226

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 187613 in the subject line of your application email to HRresumes@dhses.ny.gov.