NY HELPYes

AgencyTransportation, Department of

TitleOffice Assistant 2 (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42641 to $52413 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address New York State Department of Transportation

50 Wolf Road

City Albany

StateNY

Zip Code12232

Duties Description
• Responsible for motorpool activities such as committing vehicles for reservation, dispatching vehicles to operators, and assisting operators with any questions they may have.
• May be responsible for dropping off vehicles for car washes and maintenance, light snow removal and transporting paperwork to/from the DMV.
• File paperwork, as necessary, for DMV titles, registrations etc.
• Scan documents and attach them to the Asset Management System (AMS) files.
• May assist with answering the main telephone line, taking messages, and performing follow ups.
• Open the mail, log, and distribute to appropriate parties for handling.
• Monitor shared mailbox and answering inquiries.
• May assist with scheduling appointments and meetings as necessary.
• May assist with gathering information for trainings or statewide meetings – book hotel rooms, manage the attendees and any changes associated with them.
• May need to assist in the process of receiving on equipment or services received into the Statewide Financial System (SFS).
• May need to assist with SFS monitoring of eSettlements invoices as well as Match Exception invoices.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the minimum qualifications for this position. The qualifications are:

Promotional: One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm

Open Competitive: One year of clerical experience.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

If there are three or fewer qualified candidates interested in appointment to this position a permanent appointment may be made pursuant to Section 52.7 of the Civil Service Law. To be eligible, candidates must be an employee of the Department of Transportation and have one year of permanent competitive service as a Office Assistant 1, SG-06.

Additional Comments *This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Applicants must be currently authorized to work in the United States on a full-time basis.
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The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.
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In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

Name Office of Modal Safety & Security

Telephone

Fax

Email Address dot.sm.mo.operations.personnel@dot.ny.gov

Address

Street Office of Modal Safety & Security

50 Wolf Road, POD 5-3

City Albany

State NY

Zip Code 12232

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number MO-25-289 and last name in the subject line and referenced in the letter of interest no later than July 11, 2025 to:

New York State Department of Transportation
Office of Fleet Administration & Support
50 Wolf Road, POD 5-3
Albany, NY 12232
Dot.sm.mo.operations.personnel@dot.ny.gov