NY HELPYes

AgencyTemporary and Disability Assistance, Office of

TitleAdministrative Specialist 1 or Trainee 1 or Trainee 2 (NY HELPS)

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $53764 to $85138 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Office of Administrative Hearings

40 North Pearl Street

City Albany

StateNY

Zip Code12243

Duties Description Under the direction of the Administrative Specialist 2, the incumbent will perform a wide variety of administrative and program activities, providing professional administrative and staff support to the Office of Administrative Hearings (OAH) offices statewide.

Duties will include, but not be limited to the following:
• Manage contracting, approve purchase requests and purchase orders.

• Manage office needs and equipment, including maintenance and inventory assets.

• Manage telecommunications programs by arranging for installation, maintenance, and modification of telephone and telecommunications systems.

• Overseeing building and space activities, office relocations; coordinate with OGS, staff members, and OTDA’s Bureau of Administrative Services.

• Initiate and prepare requests to fill vacancies.

• Arrange and assist in all recruitment efforts, oversee and manage hiring process for the division.

• Coordinate on-boarding and off-boarding activities for staff members across six geographically diverse offices, order ITS equipment, telephones, workstations, computer accounts, and state identification.

• Respond to questions from staff about personnel laws, policies, and practices.

• Assist in classification requests as identified by management, prepare requests and supporting documentation required for classification and reallocation considerations.

• Oversee OAH’s probation evaluation and performance plan processes to ensure they are executed in a consistent and timely manner.

• Speak with the public and draft Governor’s Office correspondence responses for review, administer communications by preparing and keeping track of correspondence and answering questions from staff, appellants and representatives.

• Manage the updating of forms and ensure OAH’s website has most current information and guidance.

• Coordinate document translation with internal and external partners to ensure vital documents are translated and available on the OAH section of the OTDA website.

Minimum Qualifications NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, candidates may be hired via a non-competitive appointment if they meet the below NY HELPS minimum qualifications.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE QUALIFICATIONS:
For Trainee 1, A bachelor's or higher degree.

For Trainee 2, A bachelor's degree and one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
Substitution: A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

For the Full Performance Level, A bachelor's degree and two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
Substitution: A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

OR

55 B/C: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to apply. To be eligible for a 55b/c appointment, candidate must be currently enrolled in the Civil Service 55b/c program and must meet the minimum qualifications listed above. Information about the 55b/c program can be found here: https://www.cs.ny.gov/rp55/

COMPETITIVE QUALIFICATIONS:

Eligible for a lateral transfer or eligible for transfer under Section 70.1 or 52.6 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. Information regarding transfer eligibility is available on the Civil Service Career Mobility Office website at https://careermobilityoffice.cs.ny.gov/cmo/gotit/

OR

Reachable on the appropriate eligible list in Albany.

Additional Comments A full-time permanent appointment will be made. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title. Candidates must be legally authorized to work in the United States.

Your resume must indicate how you meet the minimum qualifications for this position. Non-specific submissions may be disqualified from further consideration if the information you provide does not meet the minimum qualifications.

Telecommuting up to 50% may be available in accordance with The Office of Temporary and Disability Assistance policy and can be discussed during the interview.


Salary for Trainee 1 begins at $53,764
Salary for Trainee 2 begins at $59,994

Interested applicants should send an email with their resume and cover letter attached to jobpostings@otda.ny.gov and reference posting #25-120. DO NOT REFERENCE THE VACANCY ID NUMBER.

Veterans may be entitled to additional compensation if this position is filled via a traineeship. Applicants should identify themselves as a Veteran if this applies to you.

Some positions may require additional credentials or a background check to verify your identity.

Name Recruitment Unit

Telephone

Fax

Email Address jobpostings@otda.ny.gov

Address

Street 40 North Pearl Street, 12B

City Albany

State NY

Zip Code 12243

Notes on ApplyingTo apply, please send a cover letter and resume. Include a current, Civil Service title and grade level and clearly state how you meet the minimum qualifications.

You may be required to provide acceptable proof of education, experience, credential and/or license to demonstrate that you meet the minimum qualifications for appointment to this position.

Interested applicants should send an email with their resume attached to jobpostings@otda.ny.gov and put "Posting #25-120" in the subject line. DO NOT USE THE VACANCY ID NUMBER.

Applicants will be required to prove their eligibility for employment based upon acceptance of a position in accordance with the Immigration Reform and Control Act of 1986.

If you are a retiree currently receiving benefits, indicate this and the name of the retirement system in your response.

In accordance with state law, Governor’s Executive Order No. 6 and Section 504 of the Federal Rehabilitation Act of 1973, as amended, the NYS Office of Temporary and Disability Assistance does not discriminate against disabled individuals. If you are disabled and require reasonable accommodation at the time of the interview, please contact OTDA's designee for reasonable accommodation at (518) 474-7284.