Review Vacancy
AgencyState Comptroller, Office of the
TitleAdministrative Specialist 2, SG-23 Item#01933
Occupational CategoryAdministrative or General Management
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $86681 to $109650 Annually
Duties Description Under the supervision of the Assistant Director, the Administrative Specialist 2 manages training programs and oversees the administrative functions of the Retirement Services’ (RS) Employee Development Unit. This includes supervising staff, developing and delivering training, managing learning management systems, ensuring compliance with mandatory training, evaluating training effectiveness, and maintaining training resources and schedules.
Workforce Development
• Work with bureau management to build and sustain various training initiatives that contribute to organizational awareness and foundational skills for employees and supervisors.
• Manage technical training support related to RS’ pension benefit administration system including internal and external job aids.
• Evaluate change impacts related to process, policy, training, or communications and make recommendations for change management activities.
• Oversee training program and course development to meet identified needs by determining content, presentation method, and materials.
• Develop and deliver training on a variety of topics to meet the needs of the division.
• Evaluate effectiveness of trainings using surveys and/or questionnaires, reviewing objectives and modifying content as needed.
• When needed, prepare a budget for resources required, and program costs necessary, for running and funding all Division training programs.
• When needed, research available outside vendors for identified courses, review lesson plans, and prepare required documentation for Division of Finance approval.
• Oversee the distribution of training announcements across the Division.
• Manage Division administration of the Statewide Learning Management System (SLMS) and LinkedInLearning.
• Review available online training (LinkedIn Learning) and other resources to make recommendations for staff, both individual and for groups.
Supervision & Special Projects
• Supervise professional and paraprofessional Unit staff.
• Manage, supervise, train and mentor Unit staff and support staff member’s development.
• Participate in all aspects of the employee lifecycle for Employee Development Unit staff.
• Participate in staff development initiatives for the Bureau as well as the Division.
• Participate in the Bureau’s management team.
• Perform additional tasks as needed.
Minimum Qualifications You must be currently reachable on the appropriate eligible list for this title or eligible to transfer to this title under Section 52.6 of the Civil Service Law.
Transfer:
For 52.6 transfer to an Administrative Specialist 2 SG-23, you must have one year of permanent competitive service in an approved title for transfer allocated to an SG-21 or above.
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)
Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.
Provisional and/or NCP notes:
If the number of interested candidates who meet the promotional qualifications is three or less, the agency; at its discretion, may nominate one or more of the candidates for a noncompetitive promotion without further examination under the provisions of Section 52.7 of the Civil Service Law.
If the number of interested candidates who meet the promotional qualifications is more than three, the agency; at its discretion, may nominate one or more of the candidates for a provisional promotion under the provisions of Section 65 of the Civil Service Law.
Additional Comments Knowledge, skills, and abilities:
• Excellent customer service orientation.
• Ability to continually update written procedures and train staff.
• Experience in managing multiple priorities and meeting competing deadlines.
• Ability to foster effective working relationships and partnerships; Effectively problem solve and manage conflict.
• Possession of effective communication skills verbally and in writing with all levels of employees and management.
• Direct supervisory experience; Committed to holding staff accountable.
• Possession of strong organizational skills to complete tasks and responsibilities thoroughly, timely, and accurately.
• Talent for analyzing data in text and charts to draw reasonable conclusions and/or identify trends.
• Experience in public speaking and/or facilitating conversations in a group setting.
• Ability to learn and adapt to different technologies.
• Willingness to support and contribute to an inclusive and collaborative environment.
Telecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.
Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.
Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.
The Office of the State Comptroller (OSC) does not participate in E-Verify and does not sponsor visa applications.
OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:
• A state pension with vesting after five years’ service
• Comprehensive medical, dental and vision insurance available to all employees and their dependents
• Flexible spending accounts for dependent and health care
• Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
• Public Service Loan Forgiveness (PSLF)
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• Holiday and paid time off
• Shift and geographic pay differentials
• A committed continuous learning environment
• Informational Brown Bag sessions
• Wellness at Work Programs to promote employee health and wellness
• OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas
• And much more
Some positions may require additional credentials or a background check to verify your identity.
Address
Street Office of the New York State Comptroller, Division of Human Resources
110 State Street, 12th Floor
Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the minimum qualifications for this title. To apply, copy and paste the following link into your browser:
https://www.osc.ny.gov/jobs/openings/administrative-specialist-2/072532.
Reference Item #01933-DJH on your cover letter for proper routing.
Unofficial transcripts and/or templates will be required for certain positions. Documents must be sent as unlocked and accessible attachments.
If you have questions about this vacancy, please contact this Division representative:
Division Contact: Caitlyn Zautner
Email Address: czautner@osc.ny.gov