NY HELPNo

AgencyVeterans' Services, Department of

TitleAdministrative Assistant 2 - VID 196704

Occupational CategoryAdministrative or General Management

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $59787 to $72429 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 2 Empire State Plaza, 17th Floor

City Albany

StateNY

Zip Code12223

Duties Description • Create and coordinate meeting and event invitations as directed ensuring calendar invites are sent to all attendees.
• Complete travel vouchers in the State Financial System as a proxy for the Commissioner, and for yourself as needed.
• Create correspondence on behalf of the executive team, prepare items for signature and ensure mailing when required. This includes but is not limited to letters, awards, certificates and mass mailings such as a mail merge.
• Retrieve and distribute incoming mail and postage and serve as lead for outgoing mail and postage.
• Ensure that important correspondence, including those from the Governor’s Office are addressed while tracking the assignment of tasks and reporting of the resolution as needed.
• Answer the phone and screen calls. Maintain a record of all contacts from the Legislature and take detailed messages.
• Take calls from Veterans and their family members or transfer for further assistance when appropriate.
• Maintain correspondence files and other records for the Executive Staff.
• Scan paper files and store them in files on the share drive in an organized manner.
• Maintain a neat and professional office.• Utilize your Microsoft Outlook calendar for all daily activities and appointments. Access to your Microsoft Outlook calendar shall be given to your direct supervisor.
• Monitor your email multiple times a day to ensure tasks are received and accomplished.
• Take and type minutes for executive meetings.
• Complete all assigned State and Department trainings prior to assigned due dates.
• Other reasonable duties as directed.

Operational Needs:
• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required or otherwise demonstrate the capacity to meet the transportation needs of the job.
• Travel may be required (approximately 10%)

Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 13 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Additional Comments The NYS Department of Veterans Services is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/KB

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.