NY HELPNo

AgencyMedicaid Inspector General, NYS Office of the

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $58046 to $70317 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 800 North Pearl Street

City Albany

StateNY

Zip Code12204

Duties Description Duties include, but are not limited to:
Assist and support the work of attorneys by processing requests through the OOC’s project processing mailbox and Tracker case management system; coordinate the input, delegation and tracking of assignments for attorneys and legal assistants for the OOC to ensure that matters are assigned in a timely manner and that case information is complete; assist and support the work of attorneys by processing requests for hearings, coordinating the scheduling of hearing dates with DOH, and gathering documents for hearing preparation; provide customer service and manage the flow of communications within the office by greeting visitors, opening, processing and distributing mail, answering/directing phone calls, e-mails, or other written communications for the Office of Counsel staff; assist in the processing, handling and tracking of Freedom of Information Law (FOIL) requests and other disclosure requests received by the OOC; maintain calendars and schedule meetings via Outlook, WebEx, or Teams; prepare agendas and materials, take meeting notes and follow up on action items as assigned; coordinate travel arrangements and assist in the completion of associated documentation and maintain travel expense files; develop administrative support procedures – such as filing systems - to improve workflow and office efficiency; ensure appropriate file retention and storage; troubleshoot equipment issues and work with Bureau of Operations regarding repairs, office supplies, space needs; refer questions or relay assignments to appropriate staff members, track and monitor status; draft, compile, or proofread and review reports, memos, forms, written communications, and other work products for formatting, completeness, and appropriate grammar and punctuation; assist with copying, scanning, and organizing; assist and coordinate with personnel matters such as scheduling interviews, checking references, preparing recruitment forms, tracking performance evaluation due dates, and maintaining training records.

Minimum Qualifications Current New York State employee with one year or more of permanent or contingent-permanent status as an Administrative Assistant 2, OR NYS employee with one year or more of permanent or contingent-permanent service in a title at SG-15 or above and eligible to transfer under Section 70.1 or 52.6 of the Civil Service Law.

Additional Comments The agency participates in the NYS Telecommuting Program and questions may be raised during the interview. Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

The Office of the Medicaid Inspector General is proud to be an equal opportunity employer. We encourage those with unique backgrounds and contributions such as education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, and beliefs to apply.

We provide reasonable and religious accommodations for any part of the application and hiring process. If you have a disability or special need that requires accommodation, please send a request to RARequest@omig.ny.gov.

Free parking is available.

Some positions may require additional credentials or a background check to verify your identity.

Name Grethe Kvernes

Telephone

Fax

Email Address recruitment@omig.ny.gov

Address

Street 800 North Pearl Street

2nd Floor

City Albany

State NY

Zip Code 12204

Notes on ApplyingSubmit resume to recruitment@omig.ny.gov. PLEASE NOTE: We are unable to open documents from Google Docs, Google Drive, OneDrive, Apple Pages, and/or “the cloud”. Please submit resume as a Word or PDF attachment.

PLEASE NOTE: We are unable to open documents from Google Docs, Google Drive, OneDrive, Apple Pages, and/or “the cloud”. Please submit resume as a Word or PDF attachment.