Review Vacancy
AgencyAddiction Services and Supports, Office of
TitleOffice Assistant 3 (Calculations)
Occupational CategoryFinancial, Accounting, Auditing
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $56506 to $68630 Annually
Duties Description Duties include, but are not limited to:
Supervise and train subordinate staff.
Verify that guidelines/procedures are being applied when reviewing work.
Disseminate information and instructions to staff in a timely manner.
Review and approve State Operations (and State Aid, when needed) payments within SFS and/or SFS eSettlements in accordance with OASAS, Business Services Center (BSC), Statewide Financial System (SFS) and Office of the State Comptroller (OSC) guidelines.
Act as a liaison with OGS – BSC, SFS, OSC and Division of Budget (DOB) on problems, issues, and inquiries. Also provide information to staff members and outside Agencies to aid in the payment process.
Maintain contact between the Payment Unit and the Budget Units regarding budget exceptions/errors and other issues pertinent to the tasks performed in the unit, and to provide any requested information.
Communicate both written and verbal with all OASAS program areas in relation to Invoice approvals, receiving, etc.
Prepare correspondence as required for the unit. Run reports, prepare and submit material for special projects, when requested by supervisors or Budget Unit staff. Attend meetings relating to the unit responsibilities and inform necessary staff of agendas.
Process or approve other SFS transactions, such as Billings, Refund of Appropriations (ROA), and Report of Monies (ROM).
Review and respond to various SFS, accounts payable, billing, report of monies, and refund of appropriations related issues/problems.
Knowledge of, and experience with, Microsoft Office programs, particularly Excel.
Any other assigned task as necessary.
Minimum Qualifications NYS employee with permanent status as an Office Assistant 3 (calculations) and interested in transfer ~OR~ Reachable for permanent appointment on the current Civil Service eligible list for Office Assistant 3 (calculations) (Principal Account Clerk, former title) ~OR~ eligible for transfer via Section 70.1 of the Civil Service Law.
Promotion: one year as an Office Assistant 2; or one year of permanent service in a clerical, keyboarding, or paraprofessional title allocated to Grade 7 or higher.
55b/c:
Individuals certified eligible for the 55b/c program under the Governor’s Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law AND meet the Non-Competitive HELPS minimum qualifications above. Please provide a copy of your eligibility letter with your response.
Additional Comments Telecommuting can be discussed at the time of the interview.
OASAS has a 50% telecommuting policy.
OASAS recognizes the value that different people, perspectives and cultures bring to the agency. We strive to create an inclusive culture that uplifts and supports our staff, fostering a sense of belonging in the workplace. Individuals with lived substance use and/or gambling experience are encouraged to apply.
New York State OASAS is an equal opportunity employer and provides opportunity for all regardless of race, gender, religion, national original, sexual orientation, gender identity, age, veteran status, ability, or any other protected class. OASAS encourages people with disabilities to apply. If you need a reasonable accommodation at any point in the application or hiring process, please reach out to Accessibility@oasas.ny.gov.
Some positions may require additional credentials or a background check to verify your identity.
Name Bureau of Human Resource Management
Email Address Recruitment@oasas.ny.gov
Address
Street NYS Office of Addiction Services and Supports
1450 Western Avenue
Notes on ApplyingInterested candidates should submit a cover letter and current resume. Please provide your SSN for eligibility verification. Please add OA3/04097 in the subject line of your email.