Review Vacancy
TitleState EMS Fiscal Management Unit Coordinator - Health Program Administrator (NY HELPS) - 52406
Occupational CategoryOther Professional Careers
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $53764 to $85138 Annually
Appointment Type Contingent Permanent
Duties Description The Fiscal Management Unit Coordinator (Health Program Administrator) performs analytical and administrative work to support the financial operations of the Division of State Emergency Medical Services. The position assists in developing and monitoring budgets, reconciling expenditures, maintaining fiscal records, and ensuring compliance with internal control and audit requirements. Working under the direction of the Unit Manager, the Coordinator performs detailed financial analyses, prepares fiscal reports, and supports Division programs in applying sound fiscal practices consistent with State and federal requirements. The role requires coordination with program units, Bureau leadership, and control agencies to promote accuracy, accountability, and efficiency in fiscal management.
Work performed by the Fiscal Management Unit Coordinator involves a moderate degree of analytical and administrative complexity. The incumbent independently applies established fiscal and accounting procedures to varied situations requiring attention to accuracy, timeliness, and compliance with policy. Assignments typically involve the review, reconciliation, and interpretation of financial data within defined parameters, requiring sound judgment to identify discrepancies, recommend corrective actions, and ensure the integrity of fiscal transactions. Decisions are guided by State Finance Law, OSC and DOH policies, and standard accounting principles. Errors in analysis or reporting may affect the accuracy of Division financial records, funding availability, and audit compliance. The position requires consistent attention to detail, discretion in handling financial data, and the ability to coordinate multiple priorities under tight deadlines.
MAJOR FUNCTIONS AND ASSOCIATED DUTIES
- Financial Management and Reporting: Maintains and reconciles fiscal records; reviews and processes transactions; prepares financial summaries and reports; ensures accuracy and compliance with State and Department fiscal policies.
- Budget Development and Execution: Assists in preparing and monitoring annual budgets; compiles expenditure data; prepares modification requests and forecasts to support program and Division planning.
- Internal Controls and Compliance: Supports internal control systems, risk assessments, and audit readiness; reviews documentation for accuracy and policy compliance; assists in implementing corrective actions.
- Administrative Coordination: Coordinates daily fiscal operations; supports staff training and workflow organization; prepares correspondence, reports, and documentation to improve fiscal processes and efficiency.
Minimum Qualifications Permanent Transfer Candidates: Current NYS Department of Health employee with one year of permanent or contingent permanent, competitive, service as a Health Program Administrator, SG18 OR a current NYS employee with one year of permanent or contingent permanent, competitive, service in a title eligible to transfer under Section 52.6, Section 70.1, or Section 70.4 of the NYS Civil Service Law to Health Program Administrator, SG18, Health Program Administrator Trainee 1, NS, or Health Program Administrator Trainee 2, NS.
Non-Competitive Candidates via NY HELPS Program:
Health Program Administrator: Six years of experience* in the administration, supervision, and oversight of agency programs including but not limited to the design, implementation, administration, management, operation, and assessment of program effectiveness.
Health Program Administrator, Trainee 2: Five years of experience* in the administration, supervision, and oversight of agency programs including but not limited to the design, implementation, administration, management, operation, and assessment of program effectiveness.
Health Program Administrator, Trainee 1: Four years of experience* in the administration, supervision, and oversight of agency programs including but not limited to the design, implementation, administration, management, operation, and assessment of program effectiveness.
*Substitution: An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
Preferred Qualifications: Certifications / Licenses: Relevant certifications in finance, accounting, or public administration (e.g., Certified Government Financial Manager (CGFM), Certified Public Accountant (CPA), or similar) are preferred.
Experience: A minimum of 1–2 years of experience in financial management, budgeting, or accounting in a government or public health setting; Experience with New York State financial systems, such as SFS (Statewide Financial System), is desirable; Familiarity with state and federal regulations related to public health funding and finance.
Knowledge / Skills / Abilities: Proficiency in financial analysis, budgeting, and reporting; Strong organizational skills and attention to detail; Knowledge of internal control principles and risk management processes; Ability to interpret and apply financial policies, procedures, and regulations; Strong analytical, communication, and problem-solving skills; Proficiency in financial management software and tools, including Excel or equivalent programs; Ability to work collaboratively in a team environment and independently when necessary.
Additional Comments Health Emergency Management Statement: All Division of State Emergency Medical Services staff are expected to participate in emergency management activities as part of their roles. While not all positions require regular deployment to disaster sites, all employees may be subject to 24/7 recall for emergency operations. This may involve irregular work hours, duties outside of the official position description, and assignments at locations other than the designated duty station. Travel in support of emergency operations may be extensive (lasting from days to weeks), with little advance notice, and may involve relocation to sites with physically demanding and challenging operational conditions.
This position is part of the NYS HELPS program. No examination is required.
This position may require travel throughout New York State including overnights to areas not served by public transportation.
We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...
The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.
NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
Some positions may require additional credentials or a background check to verify your identity.
Name Human Resources Management Group
Email Address resume@health.ny.gov
Address
Street Empire State Plaza, Corning Tower
Room 2217
Notes on ApplyingPlease submit your resume and cover letter through the online portal using the link below:
https://apps.health.ny.gov/pubpal/builder/survey/EMS020.2511
Alternatively, resumes and cover letters may also be submitted by:
Email to: Resume@health.ny.gov using PC/HPA/52406 in the subject line.
Mail to: Human Resources Management Group, PC/HPA/52406, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012
Fax to: (518)473-3395