NY HELPNo

AgencyHealth, Department of

TitleOffice Assistant 2 (Stores/<ail) - 31178

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $46641 to $56413 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Queens

Street Address 178-50 Linden Boulevard

City Jamaica

StateNY

Zip Code11434

Duties Description Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores. and supervise two or more lower-level staff. Non-supervisory positions perform complicated clerical and office support activities that require substantive knowledge of the program and/or of the program’s governing laws, rules, or regulations. Such laws, rules, or regulations may be subject to frequent change. Manage sensitive applications, requests, or inquiries in which management or executive staff may be contacted or interested. Process applications or requests that do not meet normal parameters and may require additional research and consultation with higher-level staff. May also perform activities that may require coordination with internal or external parties. Maintain files, correspondence, documents, records, materials, and stores pursuant to guidelines. Maintain various listings for mail service purposes. Process outgoing mail by inserting letters into envelopes, sealing them, and applying the correct postage. May operate a motor vehicle to pick up and deliver mail. Supervisory responsibilities include planning work and determining how it will be performed. Assign work to staff and ensure necessary coverage for assignments and the office. Provide subordinates with specific instructions concerning the preparation of documents, processing of materials, and maintenance of records. Provide subordinates with standard formats for the preparation of documents and reports using available software packages. Provide training in the use of work equipment and office/agency procedures. Evaluate the quality, quantity, and timeliness of work. Evaluate the performance of staff. Prepare performance evaluations. Schedule work hours and time off.

Minimum Qualifications Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores. and supervise two or more lower-level staff. Non-supervisory positions perform complicated clerical and office support activities that require substantive knowledge of the program and/or of the program’s governing laws, rules, or regulations. Such laws, rules, or regulations may be subject to frequent change. Manage sensitive applications, requests, or inquiries in which management or executive staff may be contacted or interested. Process applications or requests that do not meet normal parameters and may require additional research and consultation with higher-level staff. May also perform activities that may require coordination with internal or external parties. Maintain files, correspondence, documents, records, materials, and stores pursuant to guidelines. Maintain various listings for mail service purposes. Process outgoing mail by inserting letters into envelopes, sealing them, and applying the correct postage. May operate a motor vehicle to pick up and deliver mail. Supervisory responsibilities include planning work and determining how it will be performed. Assign work to staff and ensure necessary coverage for assignments and the office. Provide subordinates with specific instructions concerning the preparation of documents, processing of materials, and maintenance of records. Provide subordinates with standard formats for the preparation of documents and reports using available software packages. Provide training in the use of work equipment and office/agency procedures. Evaluate the quality, quantity, and timeliness of work. Evaluate the performance of staff. Prepare performance evaluations. Schedule work hours and time off.

Additional Comments One permanent, competitive full-time appointment, or non- competitive full-time appointment via HELPS.

Transfer candidates may be asked for their Social Security Number to verify your transfer eligibility. For more information on transfer types, transfer eligibility criteria, and the current transfer determinants for your title, visit the following website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm

If there are three or fewer qualified candidates interested in the appointment to this position, a permanent appointment may be made pursuant to Section 52.7 of the Civil Service Law. To be eligible, candidates must be an employee of the Department of Health and have one year of permanent competitive service as a Office Assistant 1.

The posted salary ($46,641 - $56,413) includes the $4000 of downstate adjustment.

This position is part of the NYS HELPS program. No examination is required.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

There is an additional $4,000 annual location pay for this position.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.

NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources

Telephone

Fax 718-276-2048

Email Address RecruitmentStAlbans@nysvets.org

Address

Street NYS Veterans Home at St. Albans

178-50 Linden Boulevard

City Jamaica

State NY

Zip Code 11434

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to recruitmentstalbans@nysvets.org, with Office Assistant 2 - Stores/Mail included in the subject line or by mail to NYS Veterans Home at St Albans, 178-50 Linden Boulevard, Jamaica, NY 11434, or by fax to (718) 276-2048. Failure to include the required information may result in your resume not being considered for this position.