StateJobsNY

NY HELPNo

AgencyAttorney General, Office of the

TitleLaw Department Document Specialist Trainee 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $28865 to $41756 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Empire State Plaza

City Albany

StateNY

Zip Code12224

Minimum Qualifications This is a transfer opportunity for current New York State employees only who are eligible to transfer via Section 70.1 of the Civil Service Law - Candidates must have permanent status in a title approved for transfer by Civil Service within two salary grades of the Grade 6 level.

The Beginning Clerical Worker Eligible List is also used to fill this title. If you are on this list, you may receive a canvass letter.

Candidates who have not previously served in a keyboarding title must demonstrate adequate keyboarding skills (i.e. the ability to type 35 words per minute with at least 96% accuracy) by passing the Keyboard Specialist performance test.

Duties Description 18 month Traineeship leading to a SG 9.

• Produce a variety of legal work, predominantly appellate briefs, answers, proposed orders and judgments, notices of entry, motion papers, etc.
• Make corrections to legal documents.
• Verify citations and other legal references
• Confer with document originator to establish contents of document.
• Edit legal work to comply with court rules and regulations.
• Maintain dockets and/or other filing systems (e.g. Silvercase).
• Open and close legal case files (sorting/organizing files, making appropriate docketing entries, and creating records for archive system).
• Answer, screen, forward calls on case-related matters.
• Cover reception desk, as needed.
• Assist with typing tables/covers for records, assembling records, and other misc. typing, as needed.
• Provide backup to mail run to post office and/or court runs.
• Perform general office duties as assigned, such as phone duties, routine correspondence, photocopying, faxing, scanning, creating and/or modifying pdf documents, etc.
• Perform other duties as assigned.

Additional Comments Upon successful completion of 12 months as Law Dept Document Specialist Trainee 1, you will automatically advance to Law Dept Document Specialist Trainee 2. (SG 8)

Upon successful completion of 6 months as Law Dept Document Specialist Trainee 2, you will automatically advance to Law Dept Document Specialist. (SG 9)

Some positions may require additional credentials or a background check to verify your identity.

Name Brianna Guckemus

Telephone 518-776-2500

Fax 518-915-7754

Email Address brianna.guckemus@ag.ny.gov

Address

Street State Capitol

City Albany

State NY

Zip Code 12224

Notes on ApplyingOnly New York State employees eligible to transfer via Section 70.1 of the Civil Service Law, or applicants with a score of 100% on the Beginning Clerical Worker list need apply. Please return cover letter and current resume to brianna.guckemus@ag.ny.gov Email is the preferred method of submission. Please include Vacancy ID #20438 in the subject line. Please be sure to indicate how you are eligible to transfer. Will accept faxes and mailed copies as well.