NY HELPNo

AgencySUNY Brockport

TitleAdministrative Assistant 2- EOC

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $59787 to $59787 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 161 Chestnut Street

City Rochester

StateNY

Zip Code14621

Duties Description .JOB FUNCTIONS
Essential Functions:

Serves as liaison between Center staff/faculty/adjuncts, Center Administration, SUNY Brockport Administration and University Center for Academic and Workforce Development
Manages the Dean/Executive Director’s calendar. Schedule appointments and coordinates executive conference room use
Processes required forms to Human Resources for appointments, performance programs and evaluations, extra service and information changes
Upholds the highest standards of discretion, professionalism, and confidentiality in all aspects of administrative work, including student grievances, personnel matters, and internal communications within the Dean’s Office
Prepares applications for REOC student scholarships. Work with the Brockport Foundation Scholarship Office to disburse the scholarships
Posts requisitions in NEOED. Assists staff throughout the hiring process as needed
Supports the REOC HR Liaison with the hiring of new REOC employees
Designs and maintains office filing systems (including electronic)
Responds to inquiries via telephone calls and visitors
Tracks the schedule of reappointments, personnel files, and internal and external communications
Sets work assignment priorities, coverage of office tasks and office telephones. Arranges for work to be completed in a timely fashion.
Prepares for Advisory Committee meetings and serves as secretary to the Advisory Committee. Complete and distribute minutes of meetings. Updates Advisory membership document.
Prepares information for Leadership Team meetings. Complete and distribute minutes of staff meetings, Leadership team meetings, and other committees, as designated
Completes travel reservations and transportation reimbursement paperwork.
Distributes incoming mail; open, sort and respond, when possible, to mail directed to the Dean/Executive Director. Produce letters, tables, documents, etc. when needed. Proofreads and edits documents prepared by staff for mailing or publication.
Supervises Administrative Assistant 1, assists in training new staff and student assistants, and supports senior staff when necessary
Serves on Center committees
Monitors and tracks the status of the Dean’s activities, projects, and initiatives
Orients faculty and staff to office and agency procedures
Reserves public spaces for events, order catering, assist with publicity, and handle all logistics as needed at the event

Minimum Qualifications Minimum Qualifications:

Candidates must have permanent appointment in an Administrative Assistant 2 New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant 2, Full Time.

Additional Comments https://www.schooljobs.com/careers/brockport/jobs/5169241/administrative-assistant-2-eoc?pagetype=jobOpportunitiesJobs

Some positions may require additional credentials or a background check to verify your identity.

Name Ezgi Erdogan

Telephone 15853955135

Fax

Email Address eerdogan@brockport.edu

Address

Street 350 New Campus Drive

City Brockport

State NY

Zip Code 14420

Notes on Applyinghttps://www.schooljobs.com/careers/brockport/jobs/5169241/administrative-assistant-2-eoc?pagetype=jobOpportunitiesJobs