NY HELPNo

AgencyAttorney General, Office of the

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitOSU - Operational Services Unit (CSEA)

Salary RangeFrom $59787 to $72429 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 28 Liberty Street

City New York

StateNY

Zip Code10005

Duties Description This position is located in the Investor Protection Bureau of the New York State Attorney General's Office and performs the following duties:

Bureau Administration

• Provide administrative support to the Bureau Chief and the Deputy Chief, such as scheduling and attending meetings, note taking, drafting minutes, answering phones, and preparing files and binders for meetings.
• Triage calls from the public and within OAG and determine how and where to direct the public and incoming voicemails.
• Schedule court reporters, book conference rooms, and prepare rooms for interviews, meetings, confidential examinations, and depositions.
• Ensure office printers are stocked with paper and in good working order, keep maintenance logbook of all service requests, including Lexmark machine, on a monthly basis, and returning ink cartridges to manufacturers for recycling.
• Maintain and update the bureau law library.
• Manage supplies and submit bureau expenses.
• Handle FOIL and file requests for archived files, maintain requests log and return files to archives.
• Assist with formatting documents.
• Coordinate and assist with transcription and translation services.

Staffing

• Use Legal Recruitment System. Coordinate and schedule interviews for employment candidates.
• Liaise with IT to obtain computer access, office space, and phones for new employees.
• Use SFS and Concur to support bureau travel needs, including scheduling travel and submitting expense reports.
• Perform initial time and attendance review on LATS.

Registration, Franchise & Process Management

• Process registration filings using EFD, MS Access and various databases. Archive files in the Paper Archiving Management System (PAM).
• Manage receipt of registration fee checks using MS Access and MS Excel, including processing requests for refunds.
• Assist with letter and permit mail merge and other mailings.
• Assist with incoming mail review and processing.
• Provide administrative support to Registration and Franchise sections, as needed.
• Data entry, as needed.

Perform other duties as assigned.

Minimum Qualifications Reachable on the Department of Civil Service Eligible list for Administrative Assistant 2 in this location.

OR

Eligible for a lateral transfer or eligible for transfer under 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/.

NOTE: Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered into the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has recently covered-in employees who were appointed via NY HELPS on a permanent or contingent permanent basis between June 26, 2024, and June 11, 2025. You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within these time frames and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources. Employees with a permanent NY HELPS appointment occurring effective 6/12/25 or later will be addressed with a subsequent cover-in.

Additional Comments For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, Payroll rules and regulations, and negotiated union contracts.

The Office of the NYS Attorney General (OAG) cannot provide sponsorship for work authorization. Candidates need to be authorized to work in the United States to be employed by this agency. It is incumbent upon employees to maintain work authorization for the duration of their employment with the OAG.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Bureau

Telephone 518-776-2500

Fax

Email Address hr.recruitment@ag.ny.gov

Address

Street Office of the Attorney General, Human Resources Managment Bureau

The Capitol

City Albany

State NY

Zip Code 12224

Notes on ApplyingIn your submission, you must provide sufficient information to determine from your resume and/or cover letter that you meet the minimum qualifications stated above. To apply, please send your resume, cover letter, and a copy of your degree/transcript (if applicable) to HR.Recruitment@ag.ny.gov. Be sure to include the Vacancy # and Title of the position in the subject heading of your email.

Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.

For more information about the Attorney General's Office visit www.ag.ny.gov.