Review Vacancy
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $33972 to $41756 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Candidates must be current state employees and have a reachable score on the Calculations Clerk 2 list or
Have a current permanent appointment with 1 year of service as a Calculations Clerk 2 or to a title eligible for transfer to Calculations Clerk 2 or
Appointment as Calculations Clerk 2 here at UAlbany, less than 1 year of service, (remainder of probationary period to be completed in new assignment) or
Be a former state employee eligible for reinstatement to the title of Calculations Clerk 2. May be filled from a mandatory reemployment list if one is in effect at time of appointment.
Duties Description
JOB SUMMARY
Perform accounts payable entry functions for Award Management Services (AMS) as well as provide clerical assistance with all aspects of financial management of grants and contracts.
1. Process all accounts payable transactions and accounts payable related transactions inclusive of direct vendor billings, campus credit card invoices, Campus Service Recharge invoices, zero clearing invoices, category refund requests, as well as cost transfers. Ensure all appropriate approvals have been received and process timely and accurately in the Research Foundation business system and in accordance with RF and AMS policies and procedures. (50%)
2. Responsible for assisting with the maintenance of office files related to award documents, purchase orders, as well as payment documents. This task includes not only the creation of new files as appropriate, but also the maintenance and organization of such, inclusive of photocopying, filing, and refilling payment or award information. File maintenance also includes periodic reorganization of files as awards cycle, as well as archiving records off campus. (15%)
3. Receive and appropriately respond to or route inquiries from vendors, sponsors, project staff, RF administrative staff, and University administrative staff regarding invoices, payments, or other financial management related requests. (15%)
4. Assist with other office duties which may include answering phones, opening and sorting mail, greeting customers, copying, faxing, and scanning. (10%)
5. Responsible for maintenance and use of Albany's Oracle based supplier file within the scope of AMS. Duties include locating or obtaining supplier information, as well as creating or editing supplier record information in accordance with RF policies and procedures. (5%)
6. Other duties as assigned. It is expected that this position, as all positions in AMS may at times be asked to assist in other duties not specifically outlined in this job description. It is expected that staff willingly assist their colleagues and management to the best of their abilities and within the expectations of their position. AMS also reserves the right to reevaluate and reassign duties based on the changing demands of the office, either permanently of temporarily. (5%)
Additional Comments Please mail your application (available via SUNY website under link, COPY AND PASTE http://www.albany.edu/hr/assets/CS_Employment_Application.pdf),
resume and S.S.# (to verify State Service)to:
University at Albany
Office of Human Resources Management
Personnel Operation - UAB 300
1400 Washington Ave
Albany, NY 12222
Some positions may require additional credentials or a background check to verify your identity.
Email Address smead@albany.edu
Address
Street Office of Human Resources
SUNY
Notes on ApplyingPlease MAIL your application (available via SUNY website under link, COPY AND PASTE http://www.albany.edu/hr/assets/CS_Employment_Application.pdf),
resume and S.S.# (to verify State Service)to:
University at Albany
Office of Human Resources Management
Personnel Operation - UAB 300
1400 Washington Ave
Albany, NY 12222