Review Vacancy
TitleArts Program Associate - VID 205648
Occupational CategoryOther Professional Careers
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $86681 to $109650 Annually
Appointment Type Contingent Permanent
Duties Description The Arts Program Associate specializing in Operations Grant Contracting will perform agency grants administration support as part of the agency grant team. This is a unique opportunity to hold a key role on the staff of New York State Council on the Arts (NYSCA), an executive agency of New York State. This position will be based at NYSCA's offices in Manhattan.
Duties include, but are not limited to:
• Support the grants contracting process function of the agency including contracting, payments, reports, vendor responsibility, and grants reconciliation.
• Assist senior grants administration staff on agency policy and projects relating to grants management and operations.
• Access and support the leadership and administrative role with respect to, NYSCA's use of the relevant cloud-based portals utilized for contracting, including the Statewide Financial System, the OSC Vendor Responsibility portal, the NYSCA application and reporting portals.
• Review data for proposed contracts for fiscal and programmatic correctness, adherence to State policy, compatibility with agency funding opportunities and goals, availability of funds, and appropriateness of rates.
• Review or prepare draft responses to questions raised by control agencies during the approval process.
• Assist with special assignments and projects.
• Help train both new and experienced staff on new or revised contract procedures and techniques required for effective job performance.
• Assist in resolving problems identified by agency staff or vendors with development and/or negotiation of contracts, RFPs, or other related financial documents.
• Prioritize among requests and other duties as needed in consultation with Executive staff.
• Supervise or coordinate with Arts Team Associates for specific projects as needed in consultation with executive staff.
Minimum Qualifications The mission of the New York State Council on the Arts is to foster and advance the full breadth of New York State’s arts, culture, and creativity for all. To support the ongoing recovery of the arts across New York State, the Council on the Arts will award $161 million in FY 2026. The Council on the Arts further advances New York's creative culture by convening leaders in the field and providing organizational and professional development opportunities and informational resources. Created by Governor Nelson Rockefeller in 1960 and continued with the support of Governor Kathy Hochul and the New York State Legislature, the Council is an agency that is part of the Executive Branch. For more information on NYSCA, please visit?www.arts.ny.gov, and follow NYSCA's?Facebook?page, Twitter?@NYSCArts?and Instagram?@NYSCouncilontheArts.?
Minimum Qualifications Required for Appointment:
A bachelor's degree* plus three years specialized experience, one of which must have been at a supervisory level.
*Substitutions: Four years of equivalent work experience may substitute for a bachelor's degree. A master's degree may substitute for one year of non-supervisory experience beyond the bachelor's degree.
*Specialized experience includes: Experience in the administrative or creative side of a professional arts organization; OR Specific expertise in at least one area, such as performing arts administration or performance itself in a performing art; participatory experience in the arts, such as would be satisfied by a former professional dancer, curator, play director, or actor; or participatory experience in arts management such as would be satisfied by a former managing director, general manager, administrative assistant or business manager of a non-profit arts organization.
Preferred Qualifications:
• Experience in the administrative or creative side of a professional arts organization.
• Experience with at least one major accounting system or data management platform.
• Highly organized with strong project management skills and ability to work optimally in a fast-paced setting with multiple deadlines and attention to detail.
• Experience working with data.
• Familiarity with New York State government, not-for-profit settings, and grants management procedures.
NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.
Additional Comments • Occasional travel for meetings or trainings will be required.
• Travel may be required (approximately 15%), including during evening and weekends, depending on mission and assignment.
• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.
NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.
The NYS Council on the Arts is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply.
Downstate: Location Pay of $4,000
Some positions may require additional credentials or a background check to verify your identity.
Email Address HRresumes@ogs.ny.gov
Address
Street NYS Office of General Services, HRM
31st Floor Corning Tower, Empire State Plaza
Notes on ApplyingPlease submit a resume and cover letter to HRresumes@ogs.ny.gov detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.