NY HELPNo

AgencyHomeland Security and Emergency Services, Division of

TitleProgram Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $53413 to $65061 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Oneida

Street Address 5900 Airport Rd.

City Oriskany

StateNY

Zip Code13424

Duties Description The incumbent will report to the State Preparedness Training Center (SPTC) Training Unit.

Duties include but are not limited:

•Complete and review monthly reports for training courses.
•Complete monthly, quarterly, and yearly qualitative data analysis on many training courses that are conducted.
•Research current external training trends and propose new trainings to be offered.
•Prepare for upcoming training.
•Process course completions.
•Create monthly, quarterly, and yearly expense reports.
•Coordinate food and refreshments for training in compliance with applicable laws, rules and regulations.
•Liaise with DHSES staff and external stakeholders.
•Create, distribute, collect, tabulate, and analyze course follow up evaluations from students.
•Assist in the registration of prospective students for SPTC courses.
•Produce reports based on detailed records of students who attend training at the SPTC.
•Update reports as needed to include information requested by executive staff.
•Ensure prerequisites are met prior to enrolling students.
•Assist with the completion of student rosters for dissemination to appropriate agencies.
•Send appropriate correspondence to prospective students regarding enrollment status.
•Assist with check in and ID confirmation of students upon arrival to the SPTC.
•Reconcile student registration data.
•Provide support for front desk operations.
•Post courses in the Learning Management System
•Procure and reconcile student lodging using a NET card.
•Other assignments and duties as required.
• Travel may be required, up to 5%.

Minimum Qualifications Current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b/c service as a Program Aide and are interested in reassignment; OR Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1 as appropriate of the Civil Service Law.

NOTE: This vacancy posting is for the purposes of notifying individuals about transfer opportunities. Employees on the Civil Service eligible list will be considered. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Career Mobility website (careermobilityoffice.cs.ny.gov/cmo) to determine transfer eligibility.

Preferred Qualifications:
• Analytical skills needed to produce monthly, quarterly and yearly reports.
• Knowledge of office procedures and methods including telephone communications, office systems, and record keeping.
• Skills to use a personal computer and various software packages including Word, Excel and Outlook.
• The ability to establish priorities, work independently, and proceed with objectives as required.
• Due to the nature of the position, this individual will have a high degree of interaction with many people of varying backgrounds on a daily basis. A high degree of interpersonal skills is required.

Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines.

The Division of Homeland Security and Emergency Services (DHSES) is an equal opportunity employer.

In accordance with the NYS Human Rights Law, DHSES does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics.

DHSES is committed to fostering diversity, inclusion, and accessibility in the workplace and is committed to providing our programs and services without discrimination.

In support of Executive Order 31, all qualified individuals with disabilities are encouraged to apply.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/RD

Telephone 518-486-5700

Fax 518-485-8432

Email Address HRresumes@dhses.ny.gov

Address

Street NYS Division of Homeland Security and Emergency Services HRM

1220 Washington Ave., Bldg. 7A, 5th Floor

City Albany

State NY

Zip Code 12226

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 206269 in the subject line of your application email to HRresumes@dhses.ny.gov.