Review Vacancy
TitleAdministrative Assistant 2 - Albany
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Managerial/Confidential (Unrepresented)
Salary RangeFrom $59808 to $74695 Annually
Duties Description Act as the Personnel Program, Technology, and Training Liaison by serving as the office manager for Personnel. This includes submitting ITS, onboarding/offboarding, and maintenance tickets and tracking staff progress on mandatory trainings and sending out notices to appropriate staff
Handle Procurement and monitoring of office inventory and supplies
Maintain scheduling and event calendars
Manage records archiving process
Administer Personal History Folder (PHF) review requests
Process Freedom of Information Law (FOIL) requests
Assist with the processing of all DOL onboarding paperwork
Assist support staff in monitoring various Personnel email mailboxes
Serve as back up for other support staff
File paperwork into Personal History Folders (PHF)
May supervise other clerical staff and review work performed by others
Perform other duties assigned
Manage Account Deprovisioning
Assist and coordinate Shield and Credential ordering with Business Administration/Security
Assist with Language Access information/requests
Assist with reviewing various reports, identifying required/requested information.
Provide customer assistance both in person and on the phone and direct to proper staff or department
Oversee the preparation of letters for signature and distribution
Oversee incoming mail and proper distribution
Minimum Qualifications Competitive Minimum Qualifications:
If Civil Service Eligible list(s) exist, they will be canvassed. You may also apply if you are eligible for appointment by one of the following qualifications:
Subsequent 55 B/C Qualifications:
A subsequent 55b/c appointment may be considered if you have one year of permanent or contingent-permanent service in a Grade 13 or higher title determined to be similar by Civil Service and have a current Civil Service 55b/c approval letter.
Reassignment Qualifications: (DOL EMPLOYEES ONLY)
Current Department of Labor employees only, with at least one (1) year of permanent, contingent-permanent, or 55b/c service in an Administrative Assistant 2; if you have less than one (1) year, you must be reachable on the current Administrative Assistant 2 eligible list for this location, if one exists.
52.7 Non-Competitive Promotion (NCP) Qualifications: (DOL EMPLOYEES ONLY)
To be eligible for NCP, candidates must be in the Department of Labor promotion field and have one year or more of permanent, contingent-permanent or 55 b/c service as an Administrative Assistant 1. If 3 or fewer qualified Department of Labor Administrative Assistant 1 respond to this posting, Civil Service may approve the permanent appointment of one of the qualified Administrative Assistant 1 without further examination.
70.1 Transfer Qualifications:
One year of permanent or contingent-permanent service as a Grade 13 or higher determined to be similar by Civil Service.
Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.
Provisional Qualifications: (DOL EMPLOYEES ONLY)
You must be a qualified Department of Labor employee and have one (1) year of permanent competitive, contingent-permanent, or 55-b/55-c service as an Administrative Assistant 1, Administrative Assistant 1 (French Language), Administrative Assistant 1 (Russian Language), Administrative Assistant 1 (Spanish Language), Administrative Assistant Trainee 1, Administrative Assistant Trainee 1 (French Language), Administrative Assistant Trainee 1 (Russian Language), Administrative Assistant Trainee 1 (Spanish Language), Administrative Assistant Trainee 2, Administrative Assistant Trainee 2 (French Language), Administrative Assistant Trainee 2 (Russian Language), Administrative Assistant Trainee 2 (Spanish Language), Examination Composition Assistant, Law Department Document Specialist, Office Assistant 2-Keyboarding, Office Assistant 2-Keyboarding (Spanish Language), Secretary 1, or Secretary 1 (Spanish Language).. Only the titles listed are qualifying. The appointed candidate would have to take, pass and be reachable on the next holding of the examination to be appointed permanently.
Note: It is essential that you describe your qualifying education and/or experience as completely as possible on your application; your application should describe in detail the kind of service and information you provide to the general public. Omissions or vagueness may not be interpreted in your favor. Additionally, in accordance with Civil Service Law, provisional service immediately prior to a permanent appointment to this title is now credited towards the completion of probation upon permanent appointment.
Preferred Qualifications:
Customer service experience
Strong organizational skills
Detail-oriented and accurate
Proficiency in Microsoft Excel
Ability to independently prioritize workload
Ability to work under time constraints and manage shifting priorities
Ability to initiate and maintain relationships across a diverse set of stakeholders.
Additional Comments If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, BSCHR@ogs.ny.gov.
Telecommuting is available and can be discussed during the interview.
Employment at the Department of Labor is contingent upon the maintenance of a valid work authorization and necessary documentation to work legally in the United States.
Please note: Due to operational requirements and funding considerations of various divisions/positions, there could be occasions in the future where unit assignments may change. Should this occur, it will not impact your title, salary or location.
We offer a comprehensive benefits package, including:
• 13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year
• Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage).
• Choice of several affordable and competitive health insurance plans
• Dental and vision insurance plans at no additional cost
• Membership in the NYS Employee’s Retirement System
• NYS Deferred Compensation Investment Plan
• Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)
• Eligibility to apply for tuition reimbursement for qualifying employees and courses
• Paid Parental Leave
Our mission is to provide outstanding services to our customers—the workers and business that call New York home. We help New Yorkers find careers they will love. We build and support New York’s businesses. We empower and protect New York’s workers. To learn more about our mission and the exciting work of the DOL, please visit: https://dol.ny.gov/about-us
DOL is committed to fostering employee engagement and work-life balance. We offer telecommuting and alternative work schedules to eligible employees. Eligible employees may be approved to telecommute, if operationally feasible, up to 2 days per regular work-week, and not to exceed 4 days per two-week pay period. Telecommuting can be discussed at the time of interview. Our exciting training and development opportunities, including Coursera and our formal Employee Recognition Program allow us to develop, recognize, and celebrate our workforce.
Please note that specific benefits and programs may vary based on negotiating unit, current contract, length of State service, and program area.
Some positions may require additional credentials or a background check to verify your identity.
Fax EFax: 5184742871@fax.ny.gov
Email Address YourDOLJourneyIsHere@labor.ny.gov
Address
State Office Campus, Building 12
Notes on ApplyingQualified candidates should copy the below web address into your browser to complete the online application for the Department of Labor.
https://on.ny.gov/apply2dol
Vacancy: 206984
Title: Administrative Assistant 2
Location: Albany
All candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. Unofficial transcripts and/or other documents will be required for certain positions as indicated in the minimum qualifications. These documents must be received by Monday, January 26, 2026. Documents must be uploaded as unlocked and accessible attachments. If experiencing difficulties with the above link, please reach out to YourDOLJourneyisHere@labor.ny.gov
Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.
New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.
If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact: Department of Labor, Attn: Director, Office of Diversity, Equity, Inclusion, and Access (ODEIA), Building 12, Albany, NY 12226 (Phone (518) 457-1984 and/or fax (518) 485-2575).