NY HELPNo

AgencyGeneral Services, Office of

TitleOffice Assistant 2 (Stores & Mail) - VID 207254

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42641 to $52413 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 40

Workday

From 7 AM

To 3 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address P-1 South, Dock J

City Albany

StateNY

Zip Code12242

Duties Description • Enter delivery information into the Dock-Master computer system.
• Coordinate and assign unloading area for delivery vehicles.
• Answer incoming phone inquiries relating to delivery protocols and scheduling.
• Work closely with State Police staff to assist with questions regarding driver and vehicle credentials which arise in daily operations.
• Monitor docks for vehicles exceeding delivery time limits, improper waste disposal, and clear passageways.
• Assist Agencies, Vendors and Tenants with emergency access requests.
• Maintain hard copies for deliveries for referencing then destroy paperwork containing sensitive information after a predetermined time.
• Assist with plaza management to keep the staging areas free and clear from obstructions and ensure compliance is met with waste policies.
• Supervise state employees and contractors while they are staging, loading/unloading, and utilizing the Empire State Plaza P1 area.
• Answer any incoming phone calls, emails or messages relating to delivery protocol and scheduling.
• Troubleshoot any PC issues relating to Dockmaster computer system, and work with tenant agencies, State Police and ITS to resolve them together.
• Provide backup support for Screening Room functions; process and X-Ray incoming mail.
• Perform other duties as assigned.

Operational Requirements
• Ability to bend, lift, stand and walk for long periods of time.
• Ability to lift a minimum of 45 pounds.
• Ability to operate material handling equipment.
Notes:
*There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.

At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

Applicants must possess one year experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.

OR
Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 07 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/AJ

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on ApplyingPlease submit a resume and cover letter to HRresumes@ogs.ny.gov detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.