NY HELPNo

AgencyUniversity at Albany

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $59787 to $72429 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Other (see below)

"Other" Explanation Academic Year 8:00am-4:00pm (Summers 8:00am-4:00pm) ½ hour lunch AY; ½ hour lunch Summer

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address University at Albany (Facilities Management)

City Albany

StateNY

Zip Code12222

Duties Description The Administrative Assistant 2 (AA2) serves as the principal administrative support for the Associate Vice President for Facilities Management (AVP) and provide comprehensive support to the entire Facilities Management Unit.

Along with supporting the AVP, they provide support to the Director of Administrative Services Unit (ASU) and the 6 staff in that unit that report to them, the Director of Facilities Operations and Services and the 10 staff that report to them, the Director of Data Analysis and Space Management and the 3 staff that report to them, the Director of Environmental Health and Safety and the 4 staff that report to them, the Director of Code Administration and Fire Safety and the 5 staff that report to them, and the Director of Facilities Project Management and Energy and the 15 staff that report to them. This role operates within a large and active program and requires independent judgement, initiative, and a thorough understanding of office procedures and departmental operations.

In their capacity, the AA2 coordinates meetings with SUCF, DASNY, consultants, vendors, and other internal and external stakeholders and professional groups that interact with the Facilities Management team on a regular basis. The AA2 is the first line of communication and problem-solving mitigation that occurs for professionals and constituents who are looking to interact with Facilities, which is a key to the successful daily operation of our unit(s).

Minimum Qualifications Candidates must have a reachable score on the University at Albany Administrative Assistant 2 Exam List OR
Be a current NYS employee and have a current permanent appointment with 1 year of service as an Administrative Assistant 2, or in a title eligible to transfer to Administrative Assistant 2 OR
Be a former NYS employee eligible for reinstatement to the title of Administrative Assistant 2

May be filled from a mandatory reemployment list if one is in effect at the time of appointment.

Additional Comments YOU MUST APPLY ONLINE using this link: https://albany.interviewexchange.com/jobofferdetails.jsp?JOBID=196516

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period.
Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/ASR.shtml

Some positions may require additional credentials or a background check to verify your identity.

Name Office of Human Resources

Telephone 518-437-4700

Fax 518-437-4731

Email Address ClassifiedJobs@albany.edu

Address

Street University at Albany

1400 Washington Avenue, UAB 300

City Albany

State NY

Zip Code 12222

Notes on ApplyingYOU MUST APPLY ONLINE using this link: https://albany.interviewexchange.com/jobofferdetails.jsp?JOBID=196516