Review Vacancy
TitleAssistant Director of Financial Administration 1 - 00969
Occupational CategoryAdministrative or General Management
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $96336 to $121413 Annually
Appointment Type Contingent Permanent
Duties Description Under the supervision of the Contract Management Specialist III , this position will be responsible for the management and supervision of the Miscellaneous Procurement Unit within the Bureau of Contracts.
This position requires an experienced, knowledgeable and responsible individual with excellent organizational skills. It requires an extensive knowledge of DOH procurements and award packages as well as Federal and state procurement law, OGS Procurement Guidelines, Federal and OSC contracting requirement and background in administering the Minority Women Owned Business and Service-Disabled Own Business initiatives.
Specifically, the incumbent will be providing Departmental staff with the technical assistance and guidance on contract terms and conditions, solicitation language, and proper documentation to complete over 500 Miscellaneous and/or Commodity based transaction received yearly; Assist in the development, review and award of RFPs, IFBs, and SOIs, CRERs; work with the Department’s Legal staff, and supervise the performance of subordinate staff.
The incumbent will also respond to inquiries from the Office of the Attorney General and Office of the State Comptroller as well as Department Staff, ensure contractual processing deadlines are maintained, and Development of procurements are completed accurately and timely.
The incumbent will need to be familiar and have working knowledge of all rules, regulations, laws and policies surrounding DOH procurement and the MWBE, SDVOB, and SBE programs as well as ensuring the Department stays in compliance with moving the internal budgetary approvals, and monthly, quarterly and weekly reporting associated with these programs.
The incumbent will be responsible for exercising judgment to provide guidance to subordinate staff as well as internal program areas and outside entities to oversee review contracts and MWBE/SDVOB compliance (goal making, utilization plans, waiver/exclusion processing), as well as proactively raising suggestions, roadblocks, and opportunities for improvement to managerial staff.
Additionally, the incumbent will be tasked with generating required reports and manipulating/analyzing data to ensure both timely and accurate submission of required reporting such as the Prompt Payment, Omnibus, Single Source, Consultant Reporting, Utilization, Federal Environmental Protection Agency (EPA), Contract Reporter reports, and other reporting as assigned. The incumbent will participate in outreach and training efforts, both internally and externally, including updating the Department's MWBE/SDVOB website, compilation and review of training documentation, and attending vendor/agency networking events.
This individual will work on complex multi-component and IT related procurements. This incumbent will manage the daily Miscellaneous operations, oversee, track and report out on a team level the current procurements in house, status and will be responsible for escalating potential issues to the Contract Management Specialist III and Assistant Director.
Minimum Qualifications Reassignment: Current NYS Department of Health (DOH) employee with permanent or contingent permanent status as an Assistant Director of Financial Administration 1, Grade 25,
Permanent Transfer Candidates:
Current NYS employee with one year of permanent or contingent permanent competitive service in a title eligible for transfer to Assistant Director of Financial Administration 1, Grade 25, under Section 70.1 or 52.6 of the Civil Service Law.
The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.
Preferred Qualifications: Two years of permanent service in a financial management, contract management, or budgeting position
Experience with the Statewide Financial System preferred.
Additional Comments This position may require travel throughout New York State including overnights to areas not served by public transportation.
We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...
The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.
NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
Some positions may require additional credentials or a background check to verify your identity.
Name Human Resources Management Group
Email Address resume@health.ny.gov
Address
Street Corning Tower, Empire State Plaza, Room 2217
Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference SCD/ADFA1/969 included in the subject line or by mail to Human Resources Management Group, SCD/ADFA1/969, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.