Review Vacancy
TitleOffice Assistant 1 (Stores/Mail)-Print Services
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $36232 to $36232 Annually
Duties Description Summary:
The Office Assistant 1 (Stores/Mail) performs routine clerical and office support duties to support mail, stores, and printing operations. This position is responsible for processing requests, maintaining inventory, and performing standardized tasks in accordance with established procedures. Work is performed under direct supervision, with limited discretion and clearly defined guidelines.
Watch to learn more about careers at SUNY Cortland:
https://www.youtube.com/watch?v=98njPbVKNFY
What makes SUNY Cortland a great place to work?
• Our positions provide predictable salary progressions, and many offer permanency.
• Generous benefits include health, dental, and vision insurance, various retirement program options, paid family leave and/or parental leaves, flexible spending and dependent care accounts, long term disability and tuition reimbursement.
• SUNY Cortland prioritizes work-life balance and well-being in all forms. The university’s state-of-the-art Student Life Center is free for employees to use, with membership options for families. SUNY Cortland’s Child Care Center welcomes the children of employees and community members, as space allows. Alternate work schedules are available with a supervisor’s approval.
• Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding.
• Cortland County and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the region’s offerings.
Major Responsibilities:
Inventory & Supply Management
• Stock Maintenance: Maintain stock of office, mailroom, print, and storeroom supplies; restock items according to established inventory levels.
• Inventory Auditing: Perform routine inventory counts and assist with inventory control activities, including recording discrepancies and notifying supervisory staff of shortages or overages.
• Order Processing: Process Central Stores requests, including order entry, receipt verification, distribution of supplies, and maintenance of related records.
Mail & Printing Services
• Reproduction Services: Receive, log, and process routine printing requests in accordance with established procedures; forward complex or specialty requests to appropriate staff.
• Mailroom Operations: Assist with mailroom operations, including sorting, distributing, metering, and preparing outgoing mail.
• Equipment Operation: Operate standard office and mailroom equipment such as copiers, printers, scanners, postage meters, and computers.
Administrative & Clerical Support
• Data Management: Enter and maintain basic data related to inventory, printing, and mail services in designated systems.
• Customer Service: Respond to routine inquiries and provide general information; refer non-routine or complex questions to supervisory staff.
• General Clerical: Perform filing, document preparation, and other clerical duties as assigned.
Knowledge, Skills & Abilities:
• Knowledge of basic clerical and office procedures.
• Skill in operating standard office and mail equipment.
• Ability to maintain accurate inventory and clerical records.
• Ability to follow established procedures and prioritize routine tasks.
• Effective communication skills.
SUNY Cortland:
A top public university of approximately 6,600 students located in the geographic center of New York State, SUNY Cortland provides accessible, affordable education to students from across the U.S. body. One of 13 comprehensive universities in the State University of New York system, SUNY Cortland prides itself on its rigorous undergraduate and graduate programs in the liberal arts, sciences, education, and professional studies. For more than 150 years, SUNY Cortland has provided unmistakable value for students seeking a well-rounded academic, athletic, and social experience. The University ranks among the top campuses in the nation on Money magazine’s “Best Colleges for Your Money List,” fields a powerhouse Division III athletics program and boasts an impressive network of alumni making a difference in education, business, government, fitness, medicine and many other fields.
Minimum Qualifications 1. Permanent Competitive Appointment Options:
To be appointed on a PERMANENT basis to this title, you must hold or have held the title of Office Assistant 1 or be reachable on the full-time NYS Civil Service list and respond to canvass letter that will be emailed to people on the eligible list. You may also qualify if you are permanent in the following title: Office Assistant 1 (Keyboarding).
2. Non-Competitive Appointment Option:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required, but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date (within one year of permanent appointment), employees hired under NY HELPS will have their non-competitive status converted to competitive status, without having to compete in an examination. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified
NON-COMPETITIVE QUALIFICATIONS-There is no minimum education or experience requirements for this title.
Preferred Qualifications:
• Experience with printing and copying
• Experience in higher education
Additional Comments The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university.
SUNY Cortland employment offers eligibility for the Public Student Loan Forgiveness Program. The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information and to see if you qualify, visit https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service.
Some positions may require additional credentials or a background check to verify your identity.