Review Vacancy
AgencyTransportation, Department of
Occupational CategoryFinancial, Accounting, Auditing
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $66951 to $85138 Annually
Duties Description The incumbent will be responsible for the following tasks for two regions:
• Enter payroll transaction in PayServ (i.e. new hires, rehires, worker’s compensation, discretionary leaves, terminations, resignations, demotions, promotions, transfers, military leaves, voluntary reduction of work schedule, longevity payments, reallocations, lost time, overpayments, sick leave/half pay, process traineeship transactions, salaries, advance dates) and certify that submissions are complete and prepared in accordance with applicable laws, rules and regulations;
• Directly supervise payroll examiner 2s and fill in during their absence to maintain payroll deadlines;
• Indirectly supervise payroll assistants;
• Answer complex employee inquiries for regions via email and telephone;
• Answer questions for Office of State Comptroller (OSC) auditors via email and telephone;
• Calculate salaries for employees, Employee Relations, Personnel Bureau and OSC;
• Verify NYSTEP transaction report against PayServ transactions for assigned regions;
• Assist with time attendance system /Maintenance Asset Management Information System entry problems;
• Verify Human Resource Information System (HRIS) with PayServ and/or LATS for assigned regions;
• Provide assistance with other regions during absence of payroll officers or with increased workload;
• Process Form AC230 (Report of Check Returned for Refund or Exchange) and form AC 1476 (Report of Check Exchange) and salary advance for regions;
• Review and make appropriate adjustments to our Cost Allocation program to assist in Federal billing for Labor costs;
• Assist in training payroll staff on the payroll functions; and Prepare training documents to standardize the process to Payroll functions.
• Assist in distributing workload amongst payroll staff;
• Sort paychecks for region / office distribution;
• Other duties as assigned.
Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.
Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.
If a viable eligible list does not exist, a provisional appointment may be made in accordance with Civil Service Law. Candidates who accept a provisional appointment must take the next competitive examination, being held April 18, 2026, and be reachable on the resultant eligible list in order to be considered for permanent appointment to the position.
The minimum requirements for taking the examination are:
On or before April 18, 2026, you must be a qualified employee of New York State and have had three months of permanent competitive, non-competitive NY HELPS*, or 55-b/55-c service as
as either A. a Payroll Examiner 2 or B. as a Payroll Specialist 2 or Office Assistant 3 (Calculations)
If you have received a permanent appointment to a qualifying title listed and served provisionally** in that title immediately preceding your permanent appointment, such provisional service may be counted towards meeting the time in title required for this examination.
After one year of the service described in the Minimum Qualifications, successful candidates will be qualified for appointment from the eligible list.
Additional Comments Applicants must be currently authorized to work in the United States on a full-time basis.
The salary range listed reflects the full range for this graded position. For new State employees appointed into graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. For more salary information please visit https://oer.ny.gov/salary-schedules
DOT is an equal opportunity employer. Disabled persons are encouraged to apply.
In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States. Candidates for employment must have proper authorization to work in the United States at the time an offer of employment is made. The Department will not sponsor a nonimmigrant for a temporary employment visa (H-1B or similar), OPT STEM, or for permanent residence. Offers of permanent employment may not be made to nonimmigrants whose employment authorization is limited to a period of practical training (F-1 or similar).
Some positions may require additional credentials or a background check to verify your identity.
Email Address dot.sm.mo.fims@dot.ny.gov
Address
Street NYS Department of Transportation
50 Wolf Road, POD 6-4
Notes on ApplyingQualified candidates should submit a letter of interest, a current resume, and a copy of required transcripts (if applicable), titled by last name, with the Notice Number MO-26-057 and last name in the subject line and referenced in the letter of interest no later than 2/26/2026 to:
NYS Department of Transportation
Finance & Integrated Modal Services
ATTN: Kelli Shattuck
50 Wolf Road, POD 6-4
Albany, NY 12232
Email: dot.sm.mo.fims@dot.ny.gov