NY HELPNo

AgencySenate, NYS

TitleArchivist

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $65000 to $75000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Unclassified Service

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 35

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address State Street and Washington Ave

City Albany

StateNY

Zip Code12210

Duties Description The New York State Senate is seeking an Archivist to curate the Legislative Library’s Special Collection, manage the Biographical Directory of the New York State Legislature, and direct the development and implementation of a Digital Asset Management System (DAMS).

This role is responsible for establishing a centralized repository for both born-digital and digitized collections, developing policies and workflows that ensure long-term preservation, discoverability, and access to the Senate’s historical record. The DAMS will serve as a core institutional asset, supporting public access, research, and media operations while preserving the evolving history of Senate work in the digital age.

The successful candidate will guide the selection, implementation, and ongoing stewardship of a searchable repository that strengthens how the Senate preserves, manages, and shares its institutional history.

Key Responsibilities:

•Collection Management: Curate and steward the Legislative Library’s Special Collection of historical books and objects.
•System Implementation: Lead the selection, implementation, and administration of the DAMS as the Senate’s primary repository for digital content, including ingest, configuration, and governance.
•Workflow Management: Document and manage workflows for digitization, accessioning, and digital preservation. Oversee workflows and quality assurance for the Biographical Directory of the New York State Legislature.
•Standards & Metadata: Develop and implement metadata standards and controlled vocabularies to support long-term discovery and access.
•Collaboration: Partner with Senate Technology Services (STS) to support preservation systems, infrastructure, and storage.
•Institutional Asset Building: Advise on file formats and best practices to ensure long-term usability of media assets.
•Public Engagement: Facilitate access to digital collections for research, education, and exhibits.

Minimum Qualifications Qualifications & Skills:

•Education: Graduate degree in library and information science, digital archiving, or a related field.
•Experience: Minimum of two years’ experience in digital archives, digital preservation, or digital asset management.
•Technical Expertise: Strong knowledge of digital preservation standards, including the NDSA Levels of Digital Preservation.
•Format Proficiency: Expertise in image, audio, video, and text formats and their preservation requirements.
•System Knowledge: Experience with relational collections management systems and digital storage best practices.
•Soft Skills: Strong interpersonal skills and the ability to work effectively across departments.

Additional Comments Salary is $65,000 to $75,000, commensurate with experience and qualifications.

Interested candidates should submit a cover letter and resume to jobs@nysenate.gov. Submissions that do not include both will not be considered.

This recruitment will remain open until filled. Due to the volume of applications, we will not be able to respond to each applicant.

The NYS Senate offers a comprehensive and competitive benefits package that includes a health and wellness in the workplace program that you and your family can benefit from:

•Dental insurance
•Employee assistance program
•Flexible spending account
•Health insurance
•Life insurance
•Paid time off
•Parental leave
•Retirement plan
•Sick time
•Tuition reimbursement
•Vision insurance
•Wellness Program

The New York State Senate is an Equal Opportunity employer that values a diverse and equitable workplace. We do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.

Some positions may require additional credentials or a background check to verify your identity.

Name Hiring Coordinator

Telephone n/a

Fax n/a

Email Address jobs@nysenate.gov

Address

Street State Street and Washington Ave

City Albany

State NY

Zip Code 12210

Notes on ApplyingInterested candidates should submit a cover letter and resume to jobs@nysenate.gov. Submissions that do not include both will not be considered.