NY HELPNo

AgencyHealth, Department of

TitleContract Management Specialist 2 - 45926, 00966

Occupational CategoryAdministrative or General Management

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $86681 to $109650 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Division of Administration/Fiscal Management Group - Bureau of Contracts

28th Floor-Corning Tower, Empire State Plaza

City Albany

StateNY

Zip Code12237

Duties Description The Contract Management Specialist 2 will be responsible for a variety of tasks to support the Bureau of Contracts' Miscellaneous Team including all aspects of supervision and mentoring of Contract Management Specialist 1 staff.
The team is responsible for the Miscellaneous Procurements and administration of the Minority and Women-Owned Business Enterprises (MWBE), Service-Disabled Veterans Owned Business (SDVOB), and Small Business Enterprises (SBE) programs, as well as preparation and submission of required State and Federal Reporting.
The incumbent will need to familiarize themselves and gain a working knowledge of all the rules, regulations, laws and policies surrounding DOH procurement and the MWBE, SDVOB, and SBE programs as well as ensuring the Department stays in compliance with moving the internal budgetary approvals, and monthly, quarterly and weekly reporting associated with these programs.
The incumbent will be responsible for exercising judgment to provide guidance to subordinate staff as well as internal program areas and outside entities to oversee review contracts and MWBE/SDVOB compliance (goal making, utilization plans, waiver/exclusion processing), as well as proactively raising suggestions, roadblocks, and opportunities for improvement to managerial staff.
Additionally, the incumbent will be tasked with generating required reports and manipulating/analyzing data to ensure both timely and accurate submission of required reporting such as the Prompt Payment, Omnibus, Single Source, Consultant Reporting, Utilization, Federal Environmental Protection Agency (EPA), Contract Reporter reports, and other reporting as assigned. The incumbent will participate in outreach and training efforts, both internally and externally, including updating the Department's MWBE/SDVOB website, compilation and review of training documentation, and attending vendor/agency networking events.

Minimum Qualifications Reassignment: Current NYS Department of Health Employee with permanent or contingent-permanent status as a Contract Management Specialist 2.

Permanent Transfer Candidate:
NYS employee with one year of permanent or contingent permanent service in a position allocated to a Grade 21 or above and eligible for transfer under Section 52.6,70.1 or 70.4 of the Civil Service Law.

Preferred Qualifications: The preferred candidate(s) will have the following knowledge, experience and skillset:
Knowledge:
- NYS procurement guidelines, policy and procedure.
- NYS OGS, MWBE and SDVOB programs
- Division of Budget guidelines and State Finance Law.
Experience:
- Project Management
- Procurement, Account Payable and Budgeting
- Use of the Statewide Financial System (SFS).
Skillset:
- Proficiency in the use of Microsoft Teams, Word, Excel, Access, and PowerPoint.
- Ability to work well with a team and manage multiple competing priorities is required
- Strong written and verbal communication skills

Additional Comments This position may require travel throughout New York State including overnights to areas not served by public transportation.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.

NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Corning Tower, Empire State Plaza, Rm 2217

City Albany

State NY

Zip Code 12237

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference SCD/CMS2/45926,00966 included in the subject line or by mail to Human Resources Management Group, SCD/CMS2/45926,00966, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.