Review Vacancy
TitleOffice Assistant 2 (Keyboarding) - #04618
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $42800 to $59199 Annually
Duties Description The NYS Canal Corporation is seeking candidates for a position of Office Assistant 2 (Keyboarding) at the Waterford Section. Performing a variety of administrative office tasks in the Section Office, the incumbent will be required to:
• Process payroll documents and initiates transactions for processing by NYPA payroll.
• Administer and perform various compensation and salary related actions on behalf of the Canal Section for processing by NYPA Payroll including, but not limited to:
o Reconcile anticipated overtime payments against overtime hours worked, ensuring that the payments are consistent with the hours charged against.
o Review eligibility for contractually negotiated compensation payments, such as the navigation stipend, and submits the transactions to NYPA payroll to begin and cease payments to employees as appropriate.
o Submit requests for situations approved by the regional Professional Engineer 4 (C/T) for Out of Title payments when employees are performing Out of Title work at a higher grade level. Processes requests approved by Human Resources and NYPA Payroll, ensuring that the Out of Title pay is received for a specific approved period of time, and notifies the Program Aide, Canal Section Superintendent, and Administrative Officer if the Out of Title scenario is ending or if it needs to be extended with another request.
o Coordinate with NYPA Payroll and communicates with impacted employees in instances of back salary awards, penalties and garnishments in accordance with court orders, and disciplinary proceedings that lead to financial penalties via settlements and/or arbitration.
o Calculate and submit for processing by NYPA payroll instances of holiday pay for permanent and seasonal employees, instances of lost time and/or unauthorized leave, etc.
• Perform activities related to the administration and communication of Canals time and attendance program for the assigned Canal Section.
o Serves as timekeeper for the Canal Section, entering information on timesheets for employees absent on leave, vacation, etc. for submission to NYPA Payroll.
o Initiates requests with Human Resources to transfer employee accruals balances from an employee’s former agency to Canals upon the transfer of a current State employee.
o Audits employee accruals balances to ensure that they are earning the correct amounts consistent with Canals’ time & attendance rules and negotiated agreements. Handles inquiries from employees regarding accruals usage and balances, referring the more complex inquiries and/or unresolved situations to Human Resources and to NYPA Payroll via the My HR+ system.
• May assist with ordering and maintaining office supplies for the Canal Section, and orders and maintains/reconciles other necessary supplies for the Section such as automobile fuel, marine fuel, and road salt.
• Serves as a back-up to the Program Aide within the Canal Section, as necessary and appropriate.
Additional duties, work hours, and any available telecommuting options will be discussed during the interview.
Minimum Qualifications Competitive:
Candidates must be reachable for appointment on the current Civil Service eligible list OR have one year of permanent competitive or 55b/c service in a title eligible for transfer via Section 70.1 of the Civil Service Law.
Non-Competitive Promotion:
If there are three or fewer qualified candidates interested in this position, a permanent appointment may be possible pursuant to Section 52.7 of the Civil Service Law, for a qualified Canal Corporation employee who meets the minimum qualifications for the position.
Candidates must be qualified employees of the New York State Canal Corporation and have one year of permanent competitive or 55-b/55-c service as a Law Department Document Specialist Trainee 1, Law Department Document Specialist Trainee 2, Office Assistant 1 Keyboarding, Office Assistant 1 Keyboarding (Chinese Language) or Office Assistant 1 Keyboarding (Spanish Language).
Additional Comments The New York State Canal Corporation (Canals), a subsidiary of the New York Power Authority, is responsible for overseeing and maintaining the 524-mile waterway for boating, recreation, tourism and agriculture. The New York State Canal System includes the Erie, Champlain, Oswego and Cayuga-Seneca canals, linking the Hudson River with the Great Lakes, the Finger Lakes and Lake Champlain. The 200-year-old NYS Canal System extends over 524 miles and plays important roles in New York’s economic development, tourism industry and environmental stewardship.
For more information on The New York State Canal Corporation’s mission, values and opportunities, please visit https://www.canals.ny.gov/
Some positions may require additional credentials or a background check to verify your identity.
Name Recruitment@canals.ny.gov
Email Address Recruitment@canals.ny.gov
Address
Street 30 South Pearl St. Fl. 5
Notes on ApplyingInterested candidates who meet the minimum qualifications should send a cover letter and resume by the application deadline of 03/17/2026, to Recruitment@canals.ny.gov. Please include the position title, “Office Assistant 2 (Keyboarding) - Waterford”, in the subject line of your e-mail to ensure receipt of your application.
The New York State Canal Corporation offers its employees a generous and comprehensive benefits plan, which includes:
Holiday & Paid Time Off
• Nine (9) paid holidays annually
• Four (4) paid floating holidays annually
• Earn up to thirteen (13) days of paid vacation leave annually
• Earn five (5) days of paid personal leave annually
• Earn up to thirteen (13) days of paid sick leave annually
Health Benefits
• Participation in the New York State Health Insurance Program (NYSHIP) and access to their variety of affordable health insurance options
• Pre-Tax contribution program
• Dental and Vision benefits at no additional cost
• Opt-Out incentive program
• Flex Spending Account (FSA)
Additional Benefits
• CSEA representation and access to their benefits
• Employee Assistance Program (EAP)
• Professional development and promotional opportunities
• Qualified employer for Public Service Loan Forgiveness (PSLF)
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• And many more…
The New York Power Authority/New York State Canal Corporation is an Equal Opportunity Affirmative Action Employer.
The New York Power Authority and Canal Corporation believes that diversity, equity, and inclusion drive our success, and we encourage women, people of color, LGBTQIA+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents and veterans to apply. As an equal opportunity employer, NYPA/Canals is committed to building inclusive, innovative work environments with employees who reflect communities across New York and enthusiastically serve them. We proudly celebrate diversity and do not discriminate based on race/color, creed/religion, national origin, citizenship or immigration status, age, disability, military status, gender/sex, sexual orientation, gender identity/expression, pregnancy and related conditions, familial/marital status, domestic violence victim status, predisposing genetic characteristics, arrest/criminal conviction record or any other category protected by law.
NYPA/Canals will also provide reasonable accommodations during the hiring process related to candidates’ disabilities, pregnancy-related conditions, religious observances/practices and/or domestic violence concerns. To request an accommodation, please email accessibility@nypa.gov.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from the candidate before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov