NY HELPNo

AgencyMotor Vehicles, Department of

TitleProgram Aide, G-13

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $53413 to $65061 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 15%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County New York

Street Address 6 Empire State Plaza

Swan Street Building

City Albany

StateNY

Zip Code12228

Duties Description Duties include but are not limited to:

· Frequent, direct outreach by phone, email, and video call to plan and execute events and programs.

· Coordinate logistics for in-person events including, but not limited to, contract management, catering, A/V, signage, shipping, and on-site execution.

· Support strategic event planning in collaboration with the executive team and other stakeholders to align events with agency goals.

· Manage event budgets, vendor relations, and timelines to ensure projects are delivered on time and within budget.

· Partner with Creative, Communications, and other teams to deliver high-quality event collateral, signage, presentations, and digital assets.

· Oversee registration and attendee communication to ensure seamless participant experiences.

· Provide administrative support including invoice processing, mailings, calendar scheduling, travel coordination, and reporting.

· Ensure agency and brand standards are upheld across all event touchpoints and promotional materials.

· Track, manage and fulfill all promotional materials requests.

· Order promotional items, work with all stakeholders for successful production of items, and track inventory.

· Fulfill all NY Mobile ID marketing materials requests.

· Manage and order Marketing team supplies and collateral.

· Other duties as assigned

Minimum Qualifications To be eligible for the Program Aide, G-13 position you must meet one of the following conditions as detailed below:

1. Eligible for appointment from the Program Aide, G-13 eligible list

2. In a G-11 or higher title that meets criteria for 70.1 or 52.6 transfer

Additional Comments Please Note: Must have the ability to travel overnight and work weekends during events. Event travel will result in occasional mandatory overtime.

Telecommuting allowed up to 50%.

Preferred Qualifications:

· Strong grasp of ROI tracking and managing marketing/events budgets.

· Proven experience with high-quality event production.

· Possess outstanding attention to detail, and proficient in written and spoken English.

· Highly organized work approach and the ability to track, manage, prioritize, and execute many parallel projects while navigating shifting priorities.

There are many benefits to working for the DMV! Including:
o Paid Leave
o Paid Holidays
o Pension
o Health Insurance
o Dental & Vision Coverage
o Flex Spending
o Voluntary 457B Retirement Saving Program
o Health Care Spending Account
o Tuition Assistance Programs
o Public Service Loan Forgiveness Program
o Transportation Savings Program
o Employee Assistance Programs

For additional information about the benefits of being a state employee, visit the Office of Employee Relations website athttps://oer.ny.gov/employee-benefit-programs.

The Department of Motor Vehicles (DMV) is committed to being a model employer for people with disabilities. DMV’s commitment includes ensuring that the recruitment, application, interviewing and hiring processes are accessible to all job applicants. If you are a job applicant who may need a reasonable accommodation for any part of the application and hiring process, please contactReasonableAccommodations@dmv.ny.gov.

DMV is committed to diversity and equal opportunity, and to building a team that represents a variety of backgrounds, perspectives, and skills. We are proud to be an equal opportunity workplace, and we encourage all qualified individuals to apply, including people with disabilities or any other protected category under the law. Our goal as an employer is to reflect the diverse identities, experiences and geographies.

Some positions may require additional credentials or a background check to verify your identity.

Name Robert Stoddard

Telephone

Fax

Email Address Robert.Stoddard@dmv.ny.gov

Address

Street 6 Empire State Plaza

Swan Street Building

City Albany

State NY

Zip Code 12228

Notes on ApplyingSend a cover letter, referencing the Vacancy ID noted at the top of this posting, along with your clear and concise resume stating your current Civil Service title, if applicable, and indicating how you believe you meet the qualifications for appointment.

Please note: Candidates applying from outside DMV may be asked for their Social Security number to verify NYS employment history and transfer eligibility. Should you accept a job offer with the Department of Motor Vehicles, your appointment will be contingent upon completion of fingerprinting and background check (DMV covers the cost).