StateJobsNY

NY HELPNo

AgencyInformation Technology Services, Office of

TitleSecretary 2, Ref. #18183

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $43584 to $54433 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 99 Washington Avenue

City Albany

StateNY

Zip Code12255

Minimum Qualifications One year of permanent competitive service as a Secretary 2 OR in a position approved for transfer via Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in advancement of more than two salary grades.

Preferred Qualifications

• Two years of Executive secretarial experience.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Strong communication skills, self-motivated, and able to work in a team and customer-oriented environment.

Duties Description The Secretary 2 will work independently and provide a full range of secretarial duties in support of the Grants and Licensing Division within the Office of Information Technology Services. The incumbent will maintain the electronic calendar (Outlook) for Executives, and coordinate and schedule meetings, including reserving rooms and equipment and compiling agendas and handouts.

Duties include, but are not limited to, the following:

• Design, set up and maintain both paper and electronic files for correspondence, documents, and invoices, and code and file material as directed.
• Create and produce reports.
• Proofread and edit departmental documentation.
• Answer phones for the Department and respond to questions, refer calls to appropriate staff member as required.
• Open, review, sort and distribute the mail in accordance with staff assignments.
• Meet and greet guests and vendors.
• Coordinate travel plans, submit travel vouchers and expense reports.
• Assist with personnel tasks (time cards, monitor evaluations periods, etc.) for unit employees and appraise managers of critical dates and periods.
• Maintain office supply inventory and requisition office supplies as needed; perform typing, copying, and other duties as directed (business cards, status reports, contractor time sheets, etc.) in support of the unit.

Additional Comments This Office of Information Technology Services (ITS) position will be assigned to the Higher Education Services Corporation in the Grants and Licensing division.

Some positions may require fingerprinting.

Some positions may require additional credentials or a background check to verify your identity.

Some positions may require additional credentials or a background check to verify your identity.

Name Jeff Memole

Telephone 518-473-0398

Fax 518-402-4924

Email Address HR.recruitment@its.ny.gov

Address

Street NYS Office of Information Technology Services

ESP, PO Box 2062

City Albany

State NY

Zip Code 12220

Notes on ApplyingTo apply, please submit a cover letter and resume to the attention of Jeff Memole indicating that you are applying for Secretary 2, Ref. #18183. Please clearly state how you meet the minimum qualifications for this position.

Your Social Security number may be requested in order to verify your eligibility for this position.