NY HELPYes

AgencyTransportation, Department of

TitleOffice Assistant 2 (NY HELPS) - Region 7

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42641 to $52413 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7:30 AM

To 3:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Jefferson

Street Address Fleet Administration

22422 State Route 342

City Watertown

StateNY

Zip Code13601

Duties Description Duties Description:

The incumbent will be assigned to the Office of Fleet Administration, Production Control Section, and will be responsible to perform the duties consistent with the Classification Standard for an Office Assistant 2 (OA2), including but not limited to:

• Order and distribute EZ passes, fuel cards (OGS/WEX) and license plates.
• Submit Receiving Report (PUR24) forms to Main Office; ensure products received meet specific criteria for what was ordered.
• Complete and submit EM17 forms for new vehicle registration to Main Office.
• Prepare CS201 forms for OGS auctions and enter records of surplus equipment/items into the Asset Management System (AMS) database.
• Enter/update information for work orders and meter readings into the AMS database.
• Create and distribute reports to program areas for preventative maintenance schedules and performance reports.
• Create spreadsheets and maintain accurate ARI/Holman records.
• Provide customers with a detailed description regarding the status of their equipment repairs.
• Provide telephone coverage.
• Maintain electronic and paper files.
• Assist Program Aide with purchase requisitions, purchase orders, change notices and the processing of bills/invoices by voucher or P-Card.
• Assist Program Aide with personnel matters such as hiring packages, employee health benefits, workers compensation, FMLA and/or sick leave.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the minimum qualifications for this position. The qualifications are:

Promotional: One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm

Open Competitive: One year of clerical experience.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

If there are three or fewer qualified candidates interested in appointment to this position a permanent
appointment may be made pursuant to Section 52.7 of the Civil Service Law. To be eligible, candidates must be
an employee of the Department of Transportation and have one year of permanent competitive service as a
Office Assistant 1, SG-06.

Additional Comments *This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Applicants must be currently authorized to work in the United States on a full-time basis.

The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled personas and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.

In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

Name Kristen Lane, HRS Tr1

Telephone

Fax

Email Address R7-HR-Postings@dot.ny.gov

Address

Street NYSDOT-Personnel

317 Washington Street, 9th Floor

City Watertown

State NY

Zip Code 13601

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R7-26-27 and last name in the subject line and referenced in the letter of interest no later than 06/18/26