StateJobsNY

NY HELPNo

AgencyState Comptroller, Office of the

TitleAgency Program Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42555 to $51830 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications Interested candidates must be reachable on the Agency Program Aide eligible list or eligible to transfer under Section 70.1 of the Civil Service Law.
To be eligible for a 70.1 transfer to an Agency Program Aide, SG-13, a candidate must have one year of permanent competitive service in a qualifying title allocated to a salary grade 11 or higher.

Duties Description • Perform various support functions for Unit’s procurement activities including:
- Create and streamline office processes as warranted that support procurement activities.
- Document procedures and analytical methods.
- Monitor and manage procurement activities including receipt and screening of proposals, award of new contracts and final disposition of expired contracts.
- Perform support functions for CMS1s and CMS2s.
- Work on special assignments when requested.
• Reporting
- Prepare and disseminate weekly reports
- Gather statistical information on approved contracts and disseminate information to stakeholders
- Develop data for annual reporting including statutory reporting for Single Source contracts, Qualified Personal Service Reports and Omnibus Procurement Act
- Identify contracts subject to annual Consultant Disclosure reporting. Coordinate activities that result in obtaining, analyzing and reporting on information from vendors for the Contract Services Annual Employment Report.
- Monitors and manages contract encumbrances.
• File Maintenance
- Maintain and manage physical and electronic procurement documents and contract files
- Maintain procurement records, follow up with proposers on missing documents, in accordance with procurement guidelines.
- Prepare files for archiving
• Open Request for Proposal and Invitation for Bids submissions. Conduct initial submission reviews of proposal documents received. Prepare and disseminate proposal opening documents to appropriate staff.
• Use the Statewide Financial System (SFS) to access information needed to process encumbrances. Process Encumbrances for Contracts/Leases on the SFS System. Run Ad Hoc reports in SFS. Analyze and summarize data.
• Distribute and track FOIL Requests and maintain log. Analyze and research FOIL requests.

Additional Comments DESIRED COMPETENCIES:
• Exceptional organizational skills
• Ability to work effectively in a demanding environment
- Ability to work independently
- Ability to multi-task
- Good interpersonal skills
• Ability to take initiative to improve administrative processes
• Familiarity with SFS is helpful

Some positions may require additional credentials or a background check to verify your identity.

Name Joanne Pirfo

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.state.ny.us

Address

Street Office of Human Resources

110 State Street

City Albany

State NY

Zip Code 12236

Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than July 4, 2015. Please reference #48-GOER-JP when responding.

When responding, please include the reference number and letters listed in this section. The GOER ID # should not be included.